Minutes-2024.05.13

The Board of Directors of the Edgewood-Colesburg Community School District met for the regular meeting in the Edgewood Board Room, on Monday, May 13, 2024. Board President Matt Elliot called the meeting to order at 6:00 p.m.

                Directors Present: Matt Elliot, Tammy Kirby, Dan Venteicher, Jeff Hoeger, & Brad Bockenstedt

                Directors absent: None.

                Also Present: Superintendent Dave Hoeger, Principal Dawn Voss, Principal Patty Briggs, and Board Secretary Melissa Conner.

                Director Kirby moved to approve the agenda as presented. Director Venteicher seconded the movement. Motion carried 5-0.

                Director Venteicher moved to enter into a public hearing on FY2024 Budget Amendment at 6:00 p.m. Director Bockenstedt seconded the movement. Roll Call Vote: Ayes: Elliot, Bockenstedt, Kirby, Hoeger, & Venteicher. Nays: None. Motion carried 5-0.

                The FY2024 Budget Amendment was presented.

                President Elliot asked if any written or oral objections have been filed or if anyone has comments at this time.

                Director Kirby moved to close the hearing at 6:01 p.m. Director Venteicher seconded the movement. Roll Call Vote: Ayes: Elliot, Bockenstedt, Kirby, Hoeger, & Venteicher. Nays: None. Motion carried 5-0.

                Director Hoeger moved to approve the FY2024 Budget Amendment. Director Kirby seconded the movement. Motion carried 5-0.

                Director Bockenstedt moved to recognize the following commendations:

                                State Track Qualifiers:

                                100 M - Pryce Rochford

4 x 200 M - Pryce Rochford, Christopher Lange, Carter Battin, Bennett Steger

4 x 100 M - Pryce Rochford, Bryce Stannard, Carter Battin, Bennett Steger

Sprint Med: Claire Aulwes, Mylie Elliot, Kaitlyn Hahn, Rylee Atkinson

4x100: Claire Aulwes, Rylee Atkinson, Brooke Bolinger, Kaitlyn Hahn

100M: Kaitlyn Hahn

400M: Rylee Atkinson

200M: Rylee Atkinson

Shot Put: Kendall Wittman

                Thank you to the School Board Members.

                Thank you to the volunteers that helped at the State Qualifying Meeting.

Director Kirby seconded the movement. Motion carried 5-0.

Director Venteicher moved to approve the Consent Agenda.

    • Minutes of April 22 & 23rd, 2024 Meetings
    • Bills
    • Financial Reports
    • Open Enrollments
    • Special Education Contracts
    • Fundraisers
    • Personnel Recommendations
    • Annual Agreements
      • GASB #75 OPEB Service Agreement

                Director Bockenstedt seconded the movement. Motion carried 5-0.

                Visitors: Nic Stelken, Kim Huckstadt, Jenny Lange, Wyatt Walz, Kristy Mather, Carmen Uldrich, Royce Henney, & Alex Hanna.

                President Elliot welcomed our visitors.

The Elementary Student Council provided an update.

                Principal Briggs: We are finishing up testing. Track & Field Day ran very smoothly.

                Principal Voss: Congratulations to Alex Hanna and the Girls Golf Team. Community Service Day went smoothly.

                Director Bockenstedt: JH Track had a good season; the future looks bright for them.

                Director Kirby: Conference & District Track ran great. Shout out to everyone that helped make that happen.

                Director Venteicher moved to approve the contract agreement with the ECTA as a 4.60% total package settlement, with a total cost of $162,731.76. Director Bockenstedt seconded the movement. Motion carried 5-0.

                Director Hoeger moved to approve the Certified Staff Contracts. Director Bockenstedt seconded the movement. Motion carried 5-0.

                Director Venteicher moved to approve the ECA Contracts. Director Bockenstedt seconded the movement. Motion carried 5-0.

                Director Venteicher moved to approve the sharing agreements for Superintendent, SBO, & Operations Management with Maquoketa Valley and Transportation Director with Central. Director Bockenstedt seconded the movement. Motion carried 5-0.

Director Kirby moved to approve the second reading of board policies: 505.8, 405.02, 411.02, 504.05, 504.05R1, 507.08R1, 704.01, 704.06, 704.06R1, 706.01, 706.02, 706.03, 706.03R1, 707.01-707.04, and 400 Series. Director Hoeger seconded the movement. Motion carried 5-0.

               

                Director Kirby moved to approve the 2024 list of graduating Seniors. Director Hoeger seconded the movement. Motion carried 5-0.

                Director Hoeger moved to appoint Mike Putz to the Greater Delaware County Community Foundation. Director Venteicher seconded the movement. Motion carried 5-0.

                Director Kirby moved to approve the Fine Arts Trip to Chicago for March 2026. Director Bockenstedt seconded the movement. Motion carried 5-0.

                Board Member Bockenstedt introduced the following Resolution entitled "RESOLUTION APPOINTING UMB Bank, N.A. OF West Des Moines, Iowa TO SERVE AS PAYING AGENT, bond REGISTRAR, AND TRANSFER AGENT, APPROVING THE PAYING AGENT, bond REGISTRAR AND TRANSFER AGENT AGREEMENT AND AUTHORIZING THE EXECUTION OF SAME" and moved its adoption.  Board Member Kirby seconded the motion to adopt. The roll was called and the vote was,

AYES:

AYES: Elliot, Kirby, Bockenstedt, Hoeger, & Venteicher.

NAYS: None.

The President declared the Resolution adopted.

* * * * *

Board Member Bockenstedt moved that the form of Tax Exemption Certificate be placed on file and approved. Board Member Kirby seconded the motion. The roll was called and the vote was,

AYES:

AYES: Elliot, Kirby, Bockenstedt, Hoeger, & Venteicher.

NAYS: None.

The President declared the motion adopted.

* * * * *

               Board Member Bockenstedt moved that the form of Continuing Disclosure Certificate be placed on file and approved. Board Member Kirby seconded the motion. The roll was called and the vote was,

AYES:

AYES: Elliot, Kirby, Bockenstedt, Hoeger, & Venteicher.

NAYS: None.

The President declared the motion adopted.

* * * * * * *

               Board Member Bockenstedt introduced the following Resolution entitled "Resolution amending the resolution Authorizing THE ISSUANCE OF not to exceed $2,555,000 general obligation school bonds, SERIES 2024, AND LEVYING A TAX FOR THE PAYMENT THEREOF," and moved its adoption. Board Member Kirby seconded the motion to adopt. The roll was called and the vote was:

AYES:

AYES: Elliot, Kirby, Bockenstedt, Hoeger, & Venteicher.

NAYS: None.

The President declared the Resolution adopted.

* * * * * * *

RESOLUTION APPOINTING UMB Bank, N.A. OF West Des Moines, Iowa, TO SERVE AS PAYING AGENT, bond REGISTRAR, AND TRANSFER AGENT, APPROVING THE PAYING AGENT, bond REGISTRAR AND TRANSFER AGENT AGREEMENT AND AUTHORIZING THE EXECUTION OF SAME

               WHEREAS, pursuant to the provisions of Iowa Code chapter 75, $1,955,000 General Obligation School Bonds, Series 2024, dated the date of delivery, have been sold and action should now be taken to provide for the maintenance of records, registration of Bonds and payment of principal and interest in connection with the issuance of the Bonds; and

               WHEREAS, this Board has deemed that the services offered by UMB Bank, N.A. of West Des Moines, Iowa, are necessary for compliance with rules, regulations, and requirements governing the registration, transfer and payment of registered Bonds; and

               WHEREAS, a Paying Agent, Bond Registrar and Transfer Agent Agreement (hereafter "Agreement") has been prepared and is deemed suitable for the purpose:

NOW, THEREFORE, IT IS RESOLVED BY THE Board of Directors OF THE Edgewood-Colesburg Community School District IN THE COUNTIES OF Clayton and Delaware, STATE OF IOWA:

Section 1. That UMB Bank, N.A. of West Des Moines, Iowa, is appointed to serve as Paying Agent, Bond Registrar, and Transfer Agent in connection with the issuance of $1,955,000 General Obligation School Bonds, Series 2024, dated the date of delivery.

Section 2. That the Agreement with UMB Bank, N.A. of West Des Moines, Iowa, is approved and that the President and Secretary of the School Board are authorized to sign the Agreement on behalf of the School District.

PASSED AND APPROVED this 13th day of May, 2024.

Director Hoeger moves to approve Nolte, Cornman, & Johnson P.C. three year agreement for Audit Services. Director Bockenstedt seconded the movement. Motion carried 5-0.

The Board discussed the following items:

New Legislation

Construction/Building Project Updates

                With no further business to come before the board for consideration at this time, Director Hoeger moved to adjourn the meeting at 6:29 p.m. Director Bockenstedt seconded the movement. Motion Carried 5-0.

Exempt Session for Preparation for Collective Bargaining per Iowa Code 20.17(3).

 

 

Edgewood-Colesburg CSD

May 13, 2024 Listing of Expenditures

GENERAL FUND:

 

 Amount

A-1 Mobile Storage Service, LLC

rental

 $                120.00

ADVANTAGE ADMINISTRATORS

fee

 $                143.10

ALLEN, ADRIANNA

supplies

 $                149.42

ALLIANT ENERGY

electricity

 $             6,624.27

BERGAN, Eileen

gasohol

 $                  40.00

BI-COUNTY DISPOSAL, INC.

garbage collection

 $                591.00

Bob's Lawn Care

services

 $             2,325.00

CAPITAL SANITARY SUPPLY CO., INC-CSS

supplies

 $             1,062.12

CITY OF COLESBURG

water/sewer

 $                681.58

COMELEC INTERNET SERVICES

services

 $                143.00

CONTINENTAL RESEARCH CORP.

supplies

 $             1,830.97

DEPARTMENT OF EDUCATION

services

 $                  50.00

DHS CASHIER 1ST FL.

medicaid

 $             5,784.45

Edgewood Auto & Tire

repairs

 $                425.24

EDGEWOOD FARM & HOME SUPPLY

supplies

 $                207.84

EDGEWOOD OIL, Inc.

supplies

 $                163.20

EDGEWOOD REMINDER

publication

 $                456.67

ELAN

postage, gasohol, supplies, & travel

 $             3,122.93

FOLLETT SCHOOL SOLUTIONS INC.

books

 $                945.21

HERFF JONES, INC.

diplomas

 $                230.00

IOWA COMMUNICATIONS NETWORK

services

 $                564.89

J.W. PEPPER AND SON, INC.

music

 $                199.93

JTJ Solar LLC

solar

 $             3,504.06

KARL'S GROCERY

supplies

 $                279.61

KEYSTONE AREA EDUCATION AGENCY

kits

 $             6,481.44

Lahr, Jake

mowing

 $             1,005.00

Meyer True Value

parts

 $                  31.25

Napa Auto Parts

parts

 $                234.88

Nutrien AG Solutions

supplies

 $                  84.29

Nyemaster Goode, P.C.

services

 $                246.00

PERFECTION LEARNING CORPORATIO

books

 $                449.59

QUILL CORPORATION

supplies

 $                  28.04

SILVEREDGE COOPERATIVE

gasohol & diesel

 $             2,376.30

Superior Technology Services, LLC

services

 $                105.00

TANDEM Tire & Auto Service

tires

 $                588.32

TEGELER, LINDA

supplies

 $                224.89

TIMBERLINE BILLING SERVICE LLC

medicaid

 $                431.43

Time Management Systems

fee

 $                353.00

TRUCK CENTER COMPANIES

parts

 $             1,654.42

VALUE INSPIRED PRODUCTS & SERV, VIPs

services

 $             4,696.00

Fund Total:

 

 $           48,634.34

     

CAPITAL PROJECT BOND 2023:

   

Cardinal Construction, Inc.

Jr./Sr. High School Addition

 $         922,699.32

Metrics Architecture

High School Addition

 $           15,910.73

Fund Total:

 

 $         938,610.05

     
     

DEBT SERVICE FUND:                      

   

UMB Bank, N.A.

bond

 $         608,865.62

     

STUDENT ACTIVITY FUND:             

   

ASPi SOLUTIONS, Inc.

registration

 $                282.00

Atlantic Coca-Cola

vending machine

 $                201.69

BACKBONE GOLF & COUNTRY CLUB

entry fee

 $                120.00

Buffalo Creek Golf Course

entry fee

 $                  60.00

Capital One(Walmart)

supplies

 $                  42.98

CASCADE HIGH SCHOOL

entry fee

 $                180.00

CENTRAL CITY COMM. SCHOOL

entry fee

 $                235.00

CLAYTON RIDGE CSD

entry fee

 $                230.00

DUFAULT PUBLISHING, INC.

elem yearbooks

 $             1,168.00

ED-CO BASEBALL Petty Cash

cash bag

 $                300.00

EDGEWOOD CHAMBER OF COMMERCE

rodeo booth

 $                500.00

EDGEWOOD FARM & HOME SUPPLY

supplies

 $                131.62

ELAN

supplies

 $             1,654.51

Hill Country C.S. LLC

supplies

 $                  57.96

IOWA GIRLS H.S. ATHLETIC UNION

postage

 $                  15.00

IOWA SPORTS SUPPLY COMPANY

jerseys

 $             2,344.00

JESUP COMMUNITY SCHOOL

entry fee

 $                100.00

KARL'S GROCERY

supplies

 $                    8.98

KING, TOM

official

 $                240.53

LISBON COMMUNITY SCHOOL DISTRICT

entry fee

 $                150.00

LONE PINE GOLF & COUNTRY CLUB

entry fee

 $                  60.00

MAQUOKETA VALLEY COMM. SCHOOL

entry fee

 $                200.00

MFL-MARMAC COMMUNITY SCHOOLS

entry fee

 $                255.00

MINNTEX CITRUS

cookie dough

 $             4,059.45

MITCHELL, BRUCE

official

 $                146.43

MONTICELLO COMM. SCHOOL DIST.

entry fee

 $                235.00

MONTICELLO SPORTS

supplies

 $                376.00

POSTVILLE COMMUNITY SCHOOL

entry fee

 $                  60.00

Prairie du Chien Historical Society

tickets

 $                105.00

WEST DELAWARE CO. COMM. SCHOOL

entry fee

 $                300.00

Zietlow, John

official

 $                169.10

Fund Total:

 

 $           13,988.25

     
     

SCHOOL NUTRITION FUND:

   

Atlantic Coca-Cola

ala carte

 $                107.73

EDGEWOOD LOCKER

supplies

 $                335.16

ELAN

supplies

 $                  85.12

FAREWAY STORES

hot lunch

 $                  18.76

KARL'S GROCERY

hot lunch

 $                  37.17

MARTIN BROS. DISTRIB. CO., INC

hot lunch, ala carte, supplies, & fee

 $           10,825.79

MM Mechanical

repairs

 $             2,140.00

Pedretti, Mandi

hot lunch

 $                    9.99

PRAIRIE FARMS DAIRY

milk

 $             4,050.49

RAPIDS

fee & supplies

 $                  90.80

Fund Total:

 

 $           17,701.01

     
     

PPEL FUND:

   

ACCESS SYSTEMS LEASING

copier lease

 $             1,292.99

     

Total of All Funds:

 

 $1,629,092.26

 

_____________________________        ___________________________

Matt Elliot, President                     Melissa Conner, Secretary