COMMUNITY USE OF SCHOOL DISTRICT BUILDINGS & SITES & EQUIPMENT

APPLICATION FORM

Code No.  905.1E1

The undersigned entity makes application for the use of the school district facility or equipment as designated below.  The entity will provide police protection at its own expense, if necessary, to maintain order and to properly protect the building or site. 

 

Please refer to Policy 905.1 to determine the proper use of school facilities and equipment.  The entity is responsible for complying with the law, board policy and the administrative regulations.

 

The entity must provide an Indemnity and Liability Insurance Agreement, Code No. 905.1E2, prior to the use of school district buildings or sites.

 

Building/Site/Equipment_____________________________________Date ________________

 

Purpose ___________________________________________________Hours ______________

Auditorium                                                                                              Gymnasium

 

Seating requirements on stage________________________                  Seating__________  Scoreboard_________

Tables required on stage_____________________________                  Public address system_________________

Stage curtain and attendant __________________________                   Matron _____________________________

Spotlights _______________________________________                   

Microphones _____________________________________                   Classroom

Podium stand ____________________________________                    ICN ­­­­­­­________________________________

Table ______________   Stand in audience ____________                     Computer lab ________________________

Other equipment __________________________________                   Other  ______________________________

                                                                                                                   Swimming Pool

 

Total Fee  $_________________

 

Name of entity making application:_________________________________________________

 

Name of person making application:  _______________________________________________

 

Address:  _______________________________________  Phone #:  _____________________

 

 

_____________________________________                      _____________________________

                  (Signature of Applicant)                                                                                   (Date)

 

I.C. Iowa Code: § 123.46; § 276; § 278.1; § 279.8; § 297; § 8D

 

Cross References: 705.4    Expenditures for a Public Purpose

905.2     Nicotine/Tobacco-Free Environment

Revised:

Reviewed: 6/26/2023

 

COMMUNITY USE OF SCHOOL DISTRICT BUILDINGS & SITES & EQUIPMENT

INDEMNITY AND LIABILITY INSURANCE AGREEMENT

Code No. 905.1E2

The undersigned, hereafter referred to an “entity,” state that it will hold the Edgewood-Colesburg School District, hereafter referred to as “school district,” harmless from any and allP damages and claims that may arise by reason of any negligence on the part of the entity in the use of any facilities or equipment owned by the school district.  In case any action is brought therefore against the school district or any of its officers, employees or agents, the entity will assume full responsibility for the legal defense thereof, and upon its failure to do so on proper notice, the school district reserves the right to defend such action and to charge all costs, including attorneys’ fees, to the entity.

The entity agrees to furnish and maintain during the usage of the facilities or equipment owned by the school district such bodily injury and property damage liability insurance as will protect the entity and the school district from claims for damages for personal injury, including accidental death, and from claims for property damages which may arise from the entity’s use of the school district’s facilities or equipment whether such operations be by the entity or by anyone directly or indirectly employed by the entity.

The entity will furnish the school district with a certificate of insurance acceptable to the school district’s insurance carrier before the contract is issued.

 

Dated at __________________________, Iowa, this_______ day of _______________20_____

 

 

____________________________________School District

                            (Entity)

 

 

By___________________________             By _____________________________________

                                                                                                      Superintendent

 

Title__________________________            By _____________________________________

                                                                                                         Secretary

Address:  ______________________________

 

                ______________________________

 

I.C. Iowa Code: § 123.46; § 276; § 278.1; § 279.8; § 297; § 8D

 

Cross References: 705.4    Expenditures for a Public Purpose

905.2     Nicotine/Tobacco-Free Environment

Revised:

Reviewed: 6/26/2023

COMMUNITY USE OF SCHOOL DISTRICT BUILDINGS & SITES & EQUIPMENT REGULATION

Code No. 905.1R1

1.         Alcoholic beverages will not be brought to or consumed on school grounds.

2.         All tobacco and nicotine products are prohibited in school district facilities and on school district grounds, including in private vehicles.  “Nicotine products” mean any product containing nicotine or any other preparation of tobacco and any product or formulation of matter containing biologically active amounts of nicotine.  “Nicotine product” does not include any cessation product specifically approved by the United States Food and Drug Administration (FDA) for use in reducing, treating, or eliminating nicotine or tobacco dependence.

3.         A school district employee must be present while the school district facility or equipment is being used by an entity, unless prior arrangements have been made with building administration.

4.         After a school district facility, site, or equipment has been used by an entity, cleaning, including restoring the facility, site, or equipment to the condition it was in prior to its use will be done by employees assisted by a committee from the entity.  The fee charged to the entity for the use of the facility, site, or equipment will include these costs.  However, if excessive costs are involved in cleaning or otherwise restoring the facility, site, or equipment to the condition it was in prior to its use, the board reserves the right to charge the entity for these excessive costs. 

5.         Entities are required to stay within the area of the school district facility or site and use             only the school district equipment authorized by the school district for use by the entity.  Other school district facilities, sites, or areas in the school district building or equipment are off limits to the entity.

6.         A cancellation after the facility or equipment is made ready for the entity will be charged at the full rate.  Cancellations made prior to that time will be charged a minimum cancellation fee or the costs incurred to the school district in anticipation of the entity's use, whichever is greater.

 

Iowa Code: § 123.46; § 276: § 278.1; § 279.8; § 297            ;§ 8D

 

Cross References        705.04 Expenditures for a Public Purpose

705.04-R(1)    Expenditures for a Public Purpose - Use of Public Funds Regulation

905.02 Nicotine/Tobacco-Free Environment

Adopted:
Revised:           07/23/2012

Reviewed:        06/26/2023

COMMUNITY USE OF SCHOOL DISTRICT BUILDINGS & SITES & EQUIPMENT FEES SCHEDULE

Code No. 905.1R2

Rates For Use Of Buildings And Sites:                         

Elementary cafeteria  .           .           .           $  5.50 p/hour

Elementary gym         .           .           .           $11.00 p/hour             

Elementary kitchen     .           .           .           $11.00 p/hour 

High school gym         .           .           .           $11.00 p/hour             

High school commons            .           .           .           $  5.50 p/hour                                     

High school kitchen    .           .           .           $11.00 p/hour

Other classrooms        .           .           .           $  5.50 p/hour                                                                         

Custodial Fees:

Custodial fees will be $25.00 p/hour with $25.00 minimum during regular working hours.  $35.00 p/hour with $35.00 minimum during non-working hours.                   

Rates For Use Of Equipment:              

Overhead projector (one-half day)                      $10.00 

In addition to paying the above fees, other than entities using the ICN classroom, each entity must make arrangements with the school district to have adequate custodial and supervisory services.  Buildings will not be available unless a contract is signed by the entity and the school district well in advance of scheduled usage.

ICN Classroom:                          

Maximum $12.50 per hour       

ICN ROOM USE REGULATION

The ICN is a statewide telecommunications network designed primarily to enhance learning opportunities for students, employees and board members.  The school district recognizes that it is not the only authorized user of the ICN and other users will frequently be using the school district's ICN facilities.  Sponsored and authorized users of the ICN must comply with state and federal law in using the ICN.

The high school principal is responsible for coordinating ICN classroom use.  Requests for use of the ICN classroom by employees for the educational program are filed with high school principal.

It is the responsibility of the entity using the ICN classroom to comply with the requirements of the law and school district policy and its supporting administrative regulations. 

1. The ICN is a limited access network and sponsored or authorized users cannot use the system for profit making ventures.
    
2. The use must be consistent with the mission of the sponsored or authorized user.  
    
3. Users cannot resell time on the ICN.
    
4. Sponsored and authorized users are responsible for compliance with the Americans with Disabilities Act and Iowa Civil Rights Act.  Sponsored and authorized users are responsible for making the necessary accommodations and are responsible for obtaining and paying for needed interpreters or interpretive equipment.
    
5. Sponsored and authorized users are required to stay within the ICN classroom and use the most direct route to the ICN classroom.  Other school district facilities, sites, areas in the school district building or equipment are off limits to the authorized users.*
    
6. The charge for use of the ICN room is $12.50.  (The maximum hourly rate school districts can charge for use of the facilities is $12.50 per hour.  This is for use of the room, not the ICN.  This cost reimburses the school district for its administrative, custodial, etc. costs for the room's usage.) 
    
7. The ICN will be available Monday through Friday, 7:00 a.m. to 10:30 p.m. and Saturday, 8:00 a.m. to 4:00 p.m. 
    
8. The sponsored or authorized user is responsible for all site and site usage charges.
    
9. A school district employee will be present in the school district facility while the ICN is in use.*
    
10. Food and drink are not permitted in the ICN room.*
     
11. First time use of the ICN will require prior training and should be organized through the school district ICN scheduler at the high school. *
     
12. Use or transmission of copyrighted material, without prior approval of the copyright holder, is strictly prohibited.  Appropriate use of the copyrighted material is the responsibility of the sponsored or authorized user, not the school district.*
     
13. The school district reserves the right to amend these rules as necessary to reflect the ICN's usage and changes at the state or federal level.*
     
14. The school district reserves the right to charge all costs, including attorneys' fees, that may arise to the authorized user for the sponsored or authorized user's failure to comply with the law, board policy and administrative regulations.*

*Items with an asterisk are not legal requirements but are items that should be considered when writing an ICN room usage regulation.

 

Iowa Codes:      § 123.46: § 276; § 278.1; § 279.8; § 297; § 8D

 

Cross References:          705.4    Expenditures for a Public Purpose

905.2    Nicotine/Tobacco-Free Environment

 

Revised: 06/26/2023

Reviewed: 06/26/2023