It shall be the policy of the Board of Directors that all licensed personnel of the school district shall be paid on the fifth (5th) and the twentieth (20th) day of each month.  If a payday falls on or during a holiday, vacation, or weekend, licensed employees shall receive their paychecks on the last prior working day.

All classified employees of the school district shall be paid on the fifth (5th) and the twentieth (20th) day of each month.  If the fifth (5th) or twentieth (20th) fall on or during a holiday, Saturday or Sunday, classified employees shall receive their paychecks on the last prior working day.  Pay period cut-off is the second and fourth Friday of each month. 

All regularly employed full-time and part-time licensed and classified personnel shall have the option of providing the necessary information to the Board Secretary so that all salaries or wages may be paid by direct electronic deposit to the financial institution of choice.  Casual, temporary, or substitute employees are encouraged to have salaries or wages paid by direct electronic deposit, but shall not be subject to this requirement.

The above policy is subject to review and revision through the collective bargaining process where such a process exists.

Legal References:  Iowa Code Section 20.9; 91A.2(4), .3 (1997).

Cross References:  Salary Schedule for Certified Personnel
                                         Salary Schedule for non-Certified Personnel
                                         Payroll Deductions

Adopted:               04/13/1987
Reviewed:             02/22/2021
Revised:                02/15/1999

Business Procedures and Non-Instructional Series

700 Series

PAYROLL DEDUCTIONS

Code No. 706.2

Ease of administration is the primary consideration for payroll deductions, other than those required by law.  Payroll deductions are made for federal income tax withholdings, Iowa income tax withholdings, federal insurance contributions and the Iowa Public Employees' Retirement System (IPERS).

In addition, any employee may elect to have payments withheld for professional dues, district-related and mutually agreed-up group insurance coverage, United Way, and/or tax sheltered annuities will be accepted fifteen (15) days prior to the fifth (5th) of the month payroll.  Any and all deductions may be revoked thirty (30) days after receiving a written request from the employee.

The district may deduct wages as required or allowed by state or federal law or by order of a court of competent jurisdiction.  Employees may elect to have amounts withheld from their pay for items authorized by law, subject to agreement of the district.  Requests for these deductions will be made in writing to the superintendent.

It is the responsibility of the superintendent or superintendent’s designee to determine which additional payroll deductions will be allowed.

Legal Reference:          Iowa Code §§ 91A.2(4), .3; 294.8-.9, .16.

Cross Reference:         406.6   Licensed Employee Tax Shelter Programs

                                    412.4   Classified Employee Tax Shelter Programs

                                    706.1   Payroll Periods

Adopted:               03/20/2000

Reviewed:             1/17/2022

Revised:                1/17/2022

Business Procedures and Non-Instructional Series

700 Series

PAY DEDUCTIONS

Code No. 706.3

The district provides leaves of absences to allow employees to be absent from work to attend to important matters outside of the workplace. As public employers, school districts are expected to record and monitor the work that employees perform and to conform to principles of public accountability in their compensation practices.

Consistent with principles of public accountability, it is the policy of the district that, when an employee is absent from work for less than one work day and the employee does not use accrued leave for such absence, the employee’s pay will be reduced or the employee will be placed on leave without pay if:

• the employee has not sought permission to use paid leave for this partial-day absence,
• the employee has sought permission to use paid leave for this partial-day absence and permission has been denied,
• the employee’s accrued paid leave has been exhausted, or,
• the employee chooses to use leave without pay.

In each case in which an employee is absent from work for part of a work day, a deduction from compensation will be made or the employee will be placed on leave without pay for a period of time which is equal to the employee’s absence from the employee’s regularly scheduled hours of work on that day.

Legal Reference:              29 U.S.C. Sec. 2 13(a)

29 C.F.R. Part 541

Cross References:            409.2 – Employee Leaves of Absence

Adopted:               1/17/2022

Reviewed:            

Revised: