FACILITIES INSPECTIONS

Code No. 804.1

A program for annual inspection, in addition to those conducted by authorized agencies, of the equipment, facilities, and grounds will be conducted as part of the maintenance schedule for school district buildings and sites.  The results of this inspection will be reported to the Board at its annual meeting.  Further, the Board may conduct its own inspection of the school district buildings and sites annually.

Legal Reference:         Iowa Code § 279.8.

Cross Reference:         802.1   Maintenance Schedule

Adopted:         12/17/2001

Reviewed:       05/15/2023

Revised:         

DISTRICT EMERGENCY OPERATIONS PLANS

Code No. 804.2

The safety and security of the school community is paramount to the Community School District.  While there is no absolute guarantee of safety, it is the goal of the district to encourage and support a physically secure learning and working environment within its buildings.  The district shall work in conjunction with community stakeholders including local emergency management coordinators and local law enforcement agencies to create emergency operations plans for all district buildings and school buildings where students are educated.

The superintendent shall be responsible for the development, review and implementation of the district emergency operations plan.  The plan shall include procedures for transmitting alerts regarding emergency situations to school personnel, students, and employers for non-school employees whose presence is regularly required in the school building.  The emergency operations plan shall be updated and reviewed annually by the Board and shall address responses to natural disasters, active shooter scenarios and other emergencies as determined by the district.  The emergency operations plans are confidential and shall not be subject to disclosure under Iowa Code Chapter 22.  However, the district shall publish procedures for students, school personnel, parents, and family members to report possible safety threats on school grounds and at school activities.  

The administration shall hold annual emergency operations drills at each district building covered by an emergency operations plan in accordance with law.  The district shall determine which school personnel shall participate and whether local law enforcement and students participate in annual drills.   
 

Legal Reference:         Iowa Code § 280.30

Cross Reference:         711.07 School Bus Safety Instruction

                                    800 Objectives of Buildings & Sites

Adopted:         06/08/1987

Reviewed:       10/16/2017

Revised:          05/15/2023

ASBESTOS CONTAINING MATERIAL

Code No. 804.4

Friable and non-friable asbestos containing materials will be maintained in good condition and appropriate precautions will be followed when the material is disturbed.  If there is a need to replace asbestos it will be replaced with non-asbestos containing materials.  Each school building will maintain a copy of the asbestos management plan.

The school district will annually notify, appoint and train appropriate employees as necessary.

Legal Reference:         20 U.S.C. §§ 3601 et seq.

                                    40 C.F.R. Pt. 763.84

                                    Iowa Code §§ 279.52 -.54

Cross Reference:         403.4  Hazardous Chemical Disclosure

Adopted:         12/17/2001

Reviewed:       05/15/2023

Revised:

Code No.  804.5

STOCK PRESCRIPTION MEDICATION SUPPLY

The Edgewood Colesburg Community School District seeks to provide a safe environment for students, staff, and visitors who are at risk of potentially life-threatening incidents including severe allergic reactions, respiratory distress and opioid overdose. Therefore, it is the policy of the district to annually obtain a prescription for epinephrine auto-injectors, bronchodilator canisters and spacers and opioid antagonist  from a licensed health care professional, in the name of the school district, for administration by a school nurse or personnel trained and authorized to administer to a student or individual who may be experiencing an anaphylactic reaction, respiratory distress or acute opioid overdose. 

Procurement and maintenance of supply: The district shall stock a minimum of the following for each attendance center: 

• Oone pediatric dose and one adult dose epinephrine auto-injector; for each school building.

• One pediatric dose and one adult dose bronchodilator canister or spacer;

• One dose naloxone or other opioid antagonist. 

The supply of such medication shall be maintained in a secure, dark, temperature-controlled location in each school building. 

The School Nurse shall routinely check stock of medication and document in a log monthly: 

• The expiration date; 

• Any visualized particles; or 

• Color change. 

The employee shall be responsible for ensuring the district replaces, as soon as reasonably possible, any logged epinephrine auto-injector that is used, close to expiration, or discolored or has particles visible in the liquid. 

Training: A school nurse or personnel trained and authorized may provide or administer any of the medication listed in this policy from a school supply to a student or individual if the authorized personnel or school nurse reasonably and in good faith believes the student or individual is having an anaphylactic reaction, respiratory distress and opioid overdose. Training to obtain a signed certificate to become personnel authorized to administer an epinephrine auto-injector, bronchodilator canisters and spacers and opioid antagonist shall consist of the requirements established by law. 

Authorized personnel will be required to provide a procedural skills demonstration to the school nurse demonstrating competency in the administration of stock epinephrine auto-injectors, bronchodilator canisters or spacers and opioid antagonists to retain authorization to administer stock epinephrine auto-injectors these medications if the following occur:  

• Failure to administer an epinephrine auto-injector bronchodilator canister or spacer or opioid antagonist to a student or individual by proper route, failure to administer the correct dosage, or failure to administer an epinephrine auto-injector, bronchodilator canister or spacer and opioid antagonist according to generally accepted standards of practice (“medication error”); or 

• Accidental injection of an epinephrine auto-injector into a digit of the authorized personnel administering the medication (“medication incident”).  

Reporting: The district will contact emergency medical services (911) immediately after a stock epinephrine auto-injector, bronchodilator canister or spacer or opioid antagonist is administered to a student or individual. The school nurse or authorized personnel will remain with the student or individual until emergency medical services arrive. 

Within 48 hours, the district will report to the Iowa Department of Education:  

• Each medication incident with the administration of stock epinephrine, bronchodilator canister or spacer, or opioid antagonist. 

• Each medication error with the administration of stock epinephrine, bronchodilator canister or spacer, or opioid antagonist; or 

• The administration of a stock epinephrine auto-injector, bronchodilator canister or spacer, or opioid antagonist. 

As provided by law, the district, board, authorized personnel or school nurse, and the prescriber shall not be liable for any injury arising from the provision, administration, failure to administer, or assistance in the administration of an epinephrine auto-injector, bronchodilator canister or spacer, or opioid antagonist provided they acted reasonably and in good faith. 

The superintendent may develop an administrative process to implement this policy. 

Legal Reference: Iowa Code §§ 135.185; 190; 279.8. 
281 I.A.C. 14.3. 

Cross Reference: 507.02 Administration of Medication to Students

                              507.02E1 Administration of Medication to Students - Authorization - Epinephrine, Asthma, Airway Constricting or Respiratory Distress Medication Self-                                           Administration Consent Form

                             507.2E2  Administration of Medication to Students - Parental Authorization and Release Form for the Administration of Medication to Students

Approved: 6/18/18

Reviewed: 05/15/2023

Revised: 10/18/2022

Code No. 804.5E1

PARENTAL AUTHORIZATION AND RELEASE FORM FOR THE ADMINISTRATION

OF A VOLUNTARY SCHOOL SUPPLY OF STOCK MEDICATION FOR LIFE THREATENING INCIDENTS

_________________________________               ___/___/___           _________________       ___/___/___

Student's Name (Last), (First), (Middle)                 Birthday                   School                             Date

The district seeks to provide a safe environment for students, staff, and visitors who are at risk of potentially life-threatening incidents The district supplies the following prescription medications for life threatening incidents that are listed below. Generic brands may be substituted, (select all that apply):

• Epinephrine auto-injectors

• Bronchodilator

• Bronchodilator Canisters and Spacers

• Opioid Antagonist

Pursuant to state law, the school district or and its employees are to incur no liability for any injury arising from the provision, administration, failure to administer, or assistance in the administration of the selected prescription medications supplied by the school for life threatening incidents provided they have acted reasonably and in good faith. 

The parent or guardian shall sign consent for the student to receive the voluntary school supply of stock medication listed for life threatening incidents and sign a statement acknowledging that the school district is to incur no liability as a result of administration of a prescription medication for life threatening incidents provided the school district to have acted reasonably and in good faith.

Electronic signature meets the requirement of written signature.

• I request the above-named student be administered the voluntary stock supply of prescription medication, in the name of the school district, by a school nurse or personnel trained and authorized to administer to a student who acting reasonably and in good faith perceives the student may be experiencing symptoms associated with a life threatening incident following the administration instructions listed as identified in the required annual awareness training associated with the stock medication(s) above and after completion of the medication administration course requirements 

• I understand the school district and its employees acting reasonably and in good faith shall incur no liability as a result of administration of the prescription medication(s) for life threatening incidents provided the school district to have acted reasonably and in good faith.

______________________________________             __________________________________

Parent/Guardian Signature                                              Date

(agreed to the above statement)

Approved: 08/15/2023

Reviewed: 

Revised:

Code No.  804.6

USE OF RECORDING DEVICES ON SCHOOL PROPERTY

District-Generated Recordings

The district believes in the importance of providing a safe and enriching learning environment possible for its students.  The district uses digital recording devices on school property including school transportation vehicles to help protect the safety of district students, employees and community members; and to safeguard district property which is funded using public resources.  Additionally, district-generated recordings of students engaging in the district’s educational and extracurricular programs can be essential to engage positively with the school community and promote the value of public education.

In order to balance privacy and safety interests, no recording devices will be utilized on district property where individuals maintain a reasonable expectation of privacy.  These areas include but are not limited to: the school nurse’s office, restrooms, locker rooms, changing areas, lactation spaces and employee break areas.

Recordings of students have the potential to be considered education records.  Any recordings will be maintained and accessed in compliance with the requirements of the Family Education Rights and Privacy Act and the district’s policy on student records. 

Recordings will be digitally maintained and stored for an appropriate amount of time to maintain the safety of the educational environment and to safeguard district property, after which they will be destroyed.  The superintendent or superintendent’s designee will establish any necessary regulations related to the secure storage, maintenance, viewing and destruction of digital recordings.

Non-District Generated Recordings

The use of non-district owned recording devices on school property and at school events will be regulated.  Students, parents and community members will not be permitted to take recordings of other students or employees during school hours unless the recording is authorized in advance by building administration.  Students and employees found to violate this policy will be subject to disciplinary measures consistent with board policy and applicable student and employee handbooks.  This policy will not be construed or enforced in a way that infringes on employee activity otherwise protected by law. 

It is important to foster a community spirit and sense of unity within the district.  However, the district acknowledges that not every student or staff member feels comfortable or safe being recorded.  At district-sponsored extracurricular events and activities, the use of non-district owned recording devices by the public may be monitored by administration if a concern is made known to district administration by a student, employee or parent.  Any individuals determined to be making recordings considered bothersome to students or staff may be asked to stop or destroy their recording and may be asked to leave the event. 

Legal Reference:           20 USC 1232

                                    Iowa Code §§ 279.8

Cross Reference: 506.01 Education Records Access

                      506.01-R(1)       Education Records Access - Regulation

                      506.01-E(1)        Education Records Access - Request of Nonparent for Examination or Copies of Education Records

                    506.01-E(2)        Education Records Access - Authorization for Release of Education Records

                      506.01-E(3)        Education Records Access - Request for Hearing on Correction of Education Records

                      506.01-E(4)        Education Records Access - Request for Examination of Education Records

                      506.01-E(5)        Education Records Access - Notification of Transfer of Education Records

                      506.01-E(6)        Education Records Access - Letter to Parent Regarding Receipt of a Subpoena

                      506.01-E(7)        Education Records Access - Juvenile Justice Agency Information Sharing Agreement

                      506.01-E(8)        Education Records Access - Annual Notice

                      711.02               Student Conduct On School Transportation

                      711.02-R(1)       Student Conduct On School Transportation - Regulation

Approved 12/19/2022  

Reviewed 05/15/2023                          

Revised 12/19/2022

Code No.  804.7

RADON MITIGATION

The district recognizes the importance of providing healthy learning environments for students, employees and community members in district buildings.  The district will take appropriate measures as required by law to assess radon levels in attendance centers and provide for mitigation or other measures where appropriate.  

It is the responsibility of the superintendent to create administrative regulations necessary to carry out this policy.  

Legal Reference:    Iowa Code §§ 280.32

Approved: 10/18/2022                         

Reviewed: 05/15/2023                         

Revised: