Minutes-2023.09.11

Minutes-2023.09.11

              The Board of Directors of the Edgewood-Colesburg Community School District met in regular session in the Edgewood Board Room, on Monday, September 11, 2023. President Venteicher called the meeting to order at 6:00 p.m.

              Directors Present: Dan Venteicher, Matt Elliot, Brad Bockenstedt, Jeff Hoeger, & Tammy Kirby.

Directors Absent: None.

Also present: Superintendent Dave Hoeger, Principal Dawn Voss, Principal Patty Briggs, and Board Secretary Melissa Conner.

              Director Kirby moved to approve the agenda as presented. Director Bockenstedt seconded the movement. Motion carried 5-0.

              Director Kirby moved to recognize the following:

              Campbell Kirby, Brianna VanGroll, Megan Pierschbacher, & Lydia Hemann for helping get ready for Elementary open house.

              Director Hoeger seconded the movement. Motion carried 5-0.

              Director Hoeger moved to approve the Consent Agenda.

    • Minutes of August 14th, 2023 Meeting
    • Bills
    • Financial Reports
    • Open Enrollments
    • Special Education Contracts
    • Fundraisers
    • Personnel Recommendations

                                  New Hires:

      • Tammy Funk: Van Route
      • Elise Bergan: Football Cheerleading
      • Samantha Bailey: Elementary Aide
      • Rose Heuchelin: Elementary Aide
      • Donny VonHandorf: Bus Driver
      • Mark Glawe: Bus Driver
      • Roger Wright: Bus Driver

                                  Contract Adjustments:

      • Kristy Mather: BA +32, Step 17
      • Taylor Huber: BA +24, Step 3
    • Annual Agreements

Director Bockenstedt seconded the movement. Motion carried 5-0.

 

              Visitors: Carston Calderwood, Stan Rheingans, Bill Withers, & Andy Salow.

 

              President Venteicher welcomed our visitors.

              Stan Rheingans & Dr. Bill Withers introduced themselves and presented on the AEA.

              Andy Salow presented on the Colesburg softball diamond & renovation project.

              Principal Briggs: Congratulations to our new student council members: 5th Grade: Rebecca Putz, Wyatt Walz, Logan Meyer, & Bella Perrinjaquet. 6th Grade: Eden Hamann, Lincoln Hanna, Royce Henney, & Maci Bailey. During the September 11th professional development, the K-12 staff gathered to work on K-12 alignment of curriculum. Special Education teachers met with AEA to review ACHIEVE site and to discuss as a group student progress. September 8th, we had our first Breakfast Buddies celebration. Students who had spent time “Sharpening the Saw” during the summer and completed their reading and math calendars were given an invitation to invite a special person to eat breakfast with them. The Teachers and students are working on being leaders through the end of the quarter earning VP Cards. The goal is to have 3000 VP Cards by the end of the quarter.

              Director Bockenstedt: Good start to the year.

              Director Kirby: The first home events were well attended. Props to the High School Student council for planning Powder Puff.

              Director Venteicher: The Bus Drop off is going well and working smoothly.

              Director Kirby moved to hold a Public Hearing at 6:04 p.m. regarding the 2023-2024 Calendar. Director Bockenstedt seconded the movement. Motion carried 4-0.

 

              No Change Orders at this time.

 

              Director Hoeger moved to approve the second reading of board policies: 102-102E3. Director Elliot seconded the movement. Motion carried 5-0.

 

              Director Elliot moved to approve the removal of Rob Busch & Robert Schilling and the addition of Dave Hoeger and Dan Venteicher on all accounts at Community Savings Bank and Farmers Savings Bank. Director Kirby seconded the movement. Motion carried 5-0.

 

              Director Kirby moved to approve the FY22 Audit. Director Elliot seconded the movement. Motion carried 5-0.

 

              Board Member Elliot introduced the following Resolution entitled “RESOLUTION AUTHORIZING SUPERINTENDENT TO APPROVE CERTAIN CHANGE ORDERS IN CONNECTION WITH THE Jr./Sr. High Addition/Renovation or Elementary HVAC PROJECT” and moved its adoption.  Board Member Bockenstedt seconded the motion to adopt.  The roll was called, and the vote was:

 

AYES:

Venteicher, Kirby, Elliot, Hoeger, & Bockenstedt.

 

 

 

 

 

NAYS:

None.

 

 

Whereupon, the President declared the following Resolution duly adopted:

RESOLUTION AUTHORIZING SUPERINTENDENT TO APPROVE CERTAIN CHANGE ORDERS IN CONNECTION WITH THE Jr./Sr. High Addition/Renovation or Elementary HVAC PROJECT

BE IT RESOLVED BY THE BOARD OF DIRECTORS OF EDGEWOOD-COLESBURG COMMUNITY SCHOOL DISTRICT:

The Board authorizes the Superintendent to approve change orders and allow a contractor to proceed with the change when waiting to receive Board approval may cause a delay in the project workflow, with the stipulation that the field orders will not:

  1. Exceed $25,000;

 

  1. Provide facilities not included in the standards for facilities as approved by the Board;

 

  1. Authorize bid alternatives specifically excluded in the award of the original contract for the project;
  2. Extend the contract completion date for the project;
  3. Significantly alter the design or extent of facilities provided for in the original contract for the project;
  4. Cause accumulated changes to be in excess of the contingency authorized by the Board for the project.

The Board will receive a report of all change orders approved pursuant to this Resolution and ratify or take other action on them as construction contract change orders at the next Board meeting after the details of the change are known and ready to be finalized. All change orders in excess of the authorization granted by this policy must be submitted to the Board for approval, before a contractor may proceed with the change.

Director Elliot moved to approve the request for snow removal bids. Director Bockenstedt seconded the movement. Motion Carried 5-0.

Director Kirby moved to approve the K-12 LAU(EL) Plan. Director Hoeger seconded the movement. Motion carried 5-0.

Director Elliot moved to approve the request for Allowable Growth & Supplemental Aid for Special Ed Deficit in the amount of $104,421.62. Director Hoeger seconded the movement. Motion carried 5-0.

 

Director Hoeger moved to approve increasing the rate of substitute bus drivers by $10 per trip pending agreement with the union. Director Elliot seconded the movement. Motion carried 5-0.

 

              The Board discussed the following items:

                             Learn-Create-Compete Update

                             Construction/Building Project Updates

 

              Director Elliot moved to go into closed session at 6:36 p.m. pursuant to Iowa Code 21.5 for the purpose of Superintendent Evaluation. Director Hoeger seconded the movement. Roll Call: Ayes: Venteicher, Kirby, Elliot, Hoeger, & Bockenstedt. Nays: None. Motion carried 5-0.

 

              The board came back into open session at 6:47 p.m.

 

              With no further business to come before the board for consideration at this time, Director Elliot moved to adjourn the meeting at 6:47 p.m. Director Kirby seconded the movement. Motion Carried 5-0.

 

Edgewood-Colesburg CSD

September 11, 2023 Listing of Expenditures

GENERAL FUND:

   

A-1 Mobile Storage Service, LLC

rental units

 $        120.00

ACE HOMEWORKS,

supplies

 $        104.71

AHLERS AND COONEY, P.C.

legal services

 $        350.00

ALLIANT ENERGY

electricity

 $     6,552.15

ASCD

membership

 $           89.00

AUDITOR OF STATE

audit

 $        425.00

BI-COUNTY DISPOSAL, INC.

garbage collection

 $     1,130.10

BLACK HILLS/MSC50505

heating

 $        200.84

BUREAU OF EDUC. & RESEARCH

seminar

 $        279.00

CAPITAL SANITARY SUPPLY CO., INC-CSS

supplies

 $     1,414.09

CENTRAL COMMUNITY SCHOOL

services

 $     1,895.78

CITY OF COLESBURG

water/sewer

 $        187.58

CITY OF EDGEWOOD

water/sewer

 $     1,382.54

Clayton Co. Treasurer

bus barn

 $     2,642.00

COMELEC INTERNET SERVICES

internet

 $        143.00

COMELEC SERVICES, INC.

radio

 $        352.36

CONTINENTAL RESEARCH CORP.

supplies

 $     3,357.65

CORNERSTONE FAMILY PRACTICE

physical

 $        316.00

Creative Carvings

supplies

 $        120.00

DYERSVILLE COMMERCIAL

publication

 $        538.00

ED-CO YEARBOOK

yearbook

 $           25.00

EDGEWOOD FARM & HOME SUPPLY

supplies

 $        541.39

EDGEWOOD REMINDER

publication

 $        150.66

ELAN

supplies, gasohol, books, & postage

 $     2,895.43

GALLAGHER-BLUEDORN PERFORMING ARTS

tickets

 $        170.00

GATEWAY APPLIANCE LLC

service call

 $           92.52

GAUL, JASON & REBECCA

Non-Public Transportation

 $     1,365.19

Goldline CDL

fees

 $        800.00

Happy Numbers, Inc.

subscription

 $     2,175.00

Heer, Matt

computer deposit

 $           75.00

IA H.S. MUSIC ASSOCIATION

dues

 $        101.00

ICDA (Iowa Choral Directors Association)

fees

 $           35.00

Innovative Office Solutions

supplies

 $     2,603.55

IOWA COMMUNICATIONS NETWORK

network services

 $        565.07

J.W. PEPPER AND SON, INC.

music

 $        172.99

KARL'S GROCERY

supplies

 $           53.49

KEYSTONE AREA EDUCATION AGENCY

services

 $        690.00

KLAREN, MATTHEW & RACHEL

Non-Public Transportation

 $        464.86

MEDICAL ENTERPRISES

kits

 $           32.00

Meyer True Value

supplies

 $             9.49

Napa Auto Parts

parts

 $           97.96

NOLTE, CORNMAN & JOHNSON P.C.

audit

 $     6,600.00

NORTHEAST IOWA COMM. COLLEGE

in-services

 $           60.00

OETC

software

 $     2,425.00

OSTWINKLE, Pamela

supplies

 $           96.95

PAPER CORPORATION, The

paper

 $     3,581.01

Plank Road Publishing, Inc.

supplies

 $        122.45

Priem, Chezney

softball book

 $           40.00

QUILL CORPORATION

supplies

 $        299.62

REGIONAL FAMILY HEALTH

physical

 $        124.80

Remind101, Inc.

subscription

 $     2,500.00

SADLER POWER TRAIN

parts

 $        997.91

SAI/ SCHOOL ADMINISTRATORS OF IOWA

membership

 $        591.00

SCHILLING, SCOTT

Non-Public Transportation

 $        929.07

Schmitz Janitorial Supply

supplies

 $     2,637.60

SCHOOL SPECIALTY, LLC.

supplies

 $        354.86

SHIMLEE

supplies

 $           84.39

SILVEREDGE COOPERATIVE

gasohol

 $        874.80

SPERFSLAGE, CHRIS AND KARA

Non-Public Transportation

 $        929.07

STELKEN, NIC

supplies

 $           29.99

TELEGRAPH HERALD

subscription

 $        192.50

THREE RIVERS FS CO.

LP & rental

 $   14,010.96

Time Management Systems

fees

 $        353.00

U.S.  CELLULAR

hot spots

 $        217.45

WINDSTREAM

services

 $     1,318.32

Fund Total:

 

 $   74,086.15

     

MANAGEMENT FUND:                        

   

COMMUNITY INSURANCE OF IOWA

Insurance

 $   12,284.00

     

CAPITAL PROJECT BOND:

   

Bowker Mechanical Contractors LLC

HVAC Phase 2

 $ 253,935.00

Cardinal Construction, Inc.

Jr./Sr. HS Addition & Renovation

 $   86,110.51

Fund Total:

 

 $ 340,045.51

     
     

STUDENT ACTIVITY FUND:             

   

Atlantic Coca-Cola

fundraiser & vending machine

 $     8,201.78

BERNING, DUSTY

official

 $        125.00

Bob's Custom Trophies

supplies

 $        100.45

Derlein Scale, Inc.

repairs

 $        250.00

DRAMATIC PUBLISHING COMPANY, The

supplies

 $     1,118.43

DVORAK, ED

official

 $        105.00

ED-CO H.S. ACTIVITY FUND

cash bag

 $        600.00

ELAN

supplies

 $        353.21

ELSINGER, MICHAEL

official

 $        125.00

FEATHERSTON, BRETT

official

 $        125.00

Gansen, Kyle

official

 $        125.00

Halverson, Jason

official

 $        125.00

HERITAGE PRINTING COMPANY

posters

 $        131.25

HOEFER, ANDY

official

 $        125.00

HOFFERT, STEVE

official

 $        125.00

HUDL

subscription

 $     5,346.00

IA H.S. SPEECH ASSOCIATION

membership

 $           50.00

Iowa H.S. Athletic Director As

membership

 $        305.00

JOHNSON, MIKE

official

 $        125.00

KARL'S GROCERY

supplies

 $           90.00

LINCOLN, Pat

official

 $        125.00

MISSOURI TURF & PAINT

paint

 $        470.54

MONTICELLO SPORTS

supplies

 $           50.00

PROUTY, JIM

official

 $        125.00

rSchoolToday (DWC)

subscription

 $        300.00

SHANNON EVENT TIMINGS

services

 $        150.00

Fund Total:

 

 $   18,871.66

     

NUTRITION FUND:

   

Atlantic Coca-Cola

ala carte

 $        423.67

Beeh, Matthew

lunch refund

 $           22.90

BERGER, Sherry

hot lunch

 $           42.04

Carter, Jessie or Holly

lunch refund

 $           44.00

ELAN

hot lunch

 $        187.08

Glew, Sarah or Dustin

lunch refund

 $           41.30

Hartson, Elizabeth

lunch refund

 $           13.70

MARTIN BROS. DISTRIB. CO., INC

hot lunch, ala carte, supplies, & fee

 $   12,647.34

Paul, Heather

lunch refund

 $           26.20

Pedretti, Mandi

membership & reimbursement

 $        143.28

PRAIRIE FARMS DAIRY

milk

 $     1,401.83

Fund Total:

 

 $   14,993.34

     
     

PPEL FUND:

   

ACCESS SYSTEMS LEASING

copier lease

 $     1,292.99

Bowker Mechanical Contractors LLC

HVAC Phase 1

 $   23,370.00

LARSON CONSTRUCTION CO. INC.

Math/Business Swap/remodel

 $   35,495.00

Fund Total:

 

 $   60,157.99

     

Total of All Funds:

 

 $ 520,438.65

 

 

 

_____________________________                      ___________________________

            Dan Venteicher, President                           Melissa Conner, Secretary

mconner@edge-c… Tue, 09/19/2023 - 14:30