Minutes-2023.09.11
Minutes-2023.09.11The Board of Directors of the Edgewood-Colesburg Community School District met in regular session in the Edgewood Board Room, on Monday, September 11, 2023. President Venteicher called the meeting to order at 6:00 p.m.
Directors Present: Dan Venteicher, Matt Elliot, Brad Bockenstedt, Jeff Hoeger, & Tammy Kirby.
Directors Absent: None.
Also present: Superintendent Dave Hoeger, Principal Dawn Voss, Principal Patty Briggs, and Board Secretary Melissa Conner.
Director Kirby moved to approve the agenda as presented. Director Bockenstedt seconded the movement. Motion carried 5-0.
Director Kirby moved to recognize the following:
Campbell Kirby, Brianna VanGroll, Megan Pierschbacher, & Lydia Hemann for helping get ready for Elementary open house.
Director Hoeger seconded the movement. Motion carried 5-0.
Director Hoeger moved to approve the Consent Agenda.
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- Minutes of August 14th, 2023 Meeting
- Bills
- Financial Reports
- Open Enrollments
- Special Education Contracts
- Fundraisers
- Personnel Recommendations
New Hires:
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- Tammy Funk: Van Route
- Elise Bergan: Football Cheerleading
- Samantha Bailey: Elementary Aide
- Rose Heuchelin: Elementary Aide
- Donny VonHandorf: Bus Driver
- Mark Glawe: Bus Driver
- Roger Wright: Bus Driver
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Contract Adjustments:
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- Kristy Mather: BA +32, Step 17
- Taylor Huber: BA +24, Step 3
- Annual Agreements
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Director Bockenstedt seconded the movement. Motion carried 5-0.
Visitors: Carston Calderwood, Stan Rheingans, Bill Withers, & Andy Salow.
President Venteicher welcomed our visitors.
Stan Rheingans & Dr. Bill Withers introduced themselves and presented on the AEA.
Andy Salow presented on the Colesburg softball diamond & renovation project.
Principal Briggs: Congratulations to our new student council members: 5th Grade: Rebecca Putz, Wyatt Walz, Logan Meyer, & Bella Perrinjaquet. 6th Grade: Eden Hamann, Lincoln Hanna, Royce Henney, & Maci Bailey. During the September 11th professional development, the K-12 staff gathered to work on K-12 alignment of curriculum. Special Education teachers met with AEA to review ACHIEVE site and to discuss as a group student progress. September 8th, we had our first Breakfast Buddies celebration. Students who had spent time “Sharpening the Saw” during the summer and completed their reading and math calendars were given an invitation to invite a special person to eat breakfast with them. The Teachers and students are working on being leaders through the end of the quarter earning VP Cards. The goal is to have 3000 VP Cards by the end of the quarter.
Director Bockenstedt: Good start to the year.
Director Kirby: The first home events were well attended. Props to the High School Student council for planning Powder Puff.
Director Venteicher: The Bus Drop off is going well and working smoothly.
Director Kirby moved to hold a Public Hearing at 6:04 p.m. regarding the 2023-2024 Calendar. Director Bockenstedt seconded the movement. Motion carried 4-0.
No Change Orders at this time.
Director Hoeger moved to approve the second reading of board policies: 102-102E3. Director Elliot seconded the movement. Motion carried 5-0.
Director Elliot moved to approve the removal of Rob Busch & Robert Schilling and the addition of Dave Hoeger and Dan Venteicher on all accounts at Community Savings Bank and Farmers Savings Bank. Director Kirby seconded the movement. Motion carried 5-0.
Director Kirby moved to approve the FY22 Audit. Director Elliot seconded the movement. Motion carried 5-0.
Board Member Elliot introduced the following Resolution entitled “RESOLUTION AUTHORIZING SUPERINTENDENT TO APPROVE CERTAIN CHANGE ORDERS IN CONNECTION WITH THE Jr./Sr. High Addition/Renovation or Elementary HVAC PROJECT” and moved its adoption. Board Member Bockenstedt seconded the motion to adopt. The roll was called, and the vote was:
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AYES: |
Venteicher, Kirby, Elliot, Hoeger, & Bockenstedt. |
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NAYS: |
None. |
Whereupon, the President declared the following Resolution duly adopted:
RESOLUTION AUTHORIZING SUPERINTENDENT TO APPROVE CERTAIN CHANGE ORDERS IN CONNECTION WITH THE Jr./Sr. High Addition/Renovation or Elementary HVAC PROJECT
BE IT RESOLVED BY THE BOARD OF DIRECTORS OF EDGEWOOD-COLESBURG COMMUNITY SCHOOL DISTRICT:
The Board authorizes the Superintendent to approve change orders and allow a contractor to proceed with the change when waiting to receive Board approval may cause a delay in the project workflow, with the stipulation that the field orders will not:
- Exceed $25,000;
- Provide facilities not included in the standards for facilities as approved by the Board;
- Authorize bid alternatives specifically excluded in the award of the original contract for the project;
- Extend the contract completion date for the project;
- Significantly alter the design or extent of facilities provided for in the original contract for the project;
- Cause accumulated changes to be in excess of the contingency authorized by the Board for the project.
The Board will receive a report of all change orders approved pursuant to this Resolution and ratify or take other action on them as construction contract change orders at the next Board meeting after the details of the change are known and ready to be finalized. All change orders in excess of the authorization granted by this policy must be submitted to the Board for approval, before a contractor may proceed with the change.
Director Elliot moved to approve the request for snow removal bids. Director Bockenstedt seconded the movement. Motion Carried 5-0.
Director Kirby moved to approve the K-12 LAU(EL) Plan. Director Hoeger seconded the movement. Motion carried 5-0.
Director Elliot moved to approve the request for Allowable Growth & Supplemental Aid for Special Ed Deficit in the amount of $104,421.62. Director Hoeger seconded the movement. Motion carried 5-0.
Director Hoeger moved to approve increasing the rate of substitute bus drivers by $10 per trip pending agreement with the union. Director Elliot seconded the movement. Motion carried 5-0.
The Board discussed the following items:
Learn-Create-Compete Update
Construction/Building Project Updates
Director Elliot moved to go into closed session at 6:36 p.m. pursuant to Iowa Code 21.5 for the purpose of Superintendent Evaluation. Director Hoeger seconded the movement. Roll Call: Ayes: Venteicher, Kirby, Elliot, Hoeger, & Bockenstedt. Nays: None. Motion carried 5-0.
The board came back into open session at 6:47 p.m.
With no further business to come before the board for consideration at this time, Director Elliot moved to adjourn the meeting at 6:47 p.m. Director Kirby seconded the movement. Motion Carried 5-0.
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Edgewood-Colesburg CSD |
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September 11, 2023 Listing of Expenditures |
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GENERAL FUND: |
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A-1 Mobile Storage Service, LLC |
rental units |
$ 120.00 |
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ACE HOMEWORKS, |
supplies |
$ 104.71 |
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AHLERS AND COONEY, P.C. |
legal services |
$ 350.00 |
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ALLIANT ENERGY |
electricity |
$ 6,552.15 |
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ASCD |
membership |
$ 89.00 |
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AUDITOR OF STATE |
audit |
$ 425.00 |
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BI-COUNTY DISPOSAL, INC. |
garbage collection |
$ 1,130.10 |
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BLACK HILLS/MSC50505 |
heating |
$ 200.84 |
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BUREAU OF EDUC. & RESEARCH |
seminar |
$ 279.00 |
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CAPITAL SANITARY SUPPLY CO., INC-CSS |
supplies |
$ 1,414.09 |
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CENTRAL COMMUNITY SCHOOL |
services |
$ 1,895.78 |
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CITY OF COLESBURG |
water/sewer |
$ 187.58 |
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CITY OF EDGEWOOD |
water/sewer |
$ 1,382.54 |
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Clayton Co. Treasurer |
bus barn |
$ 2,642.00 |
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COMELEC INTERNET SERVICES |
internet |
$ 143.00 |
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COMELEC SERVICES, INC. |
radio |
$ 352.36 |
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CONTINENTAL RESEARCH CORP. |
supplies |
$ 3,357.65 |
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CORNERSTONE FAMILY PRACTICE |
physical |
$ 316.00 |
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Creative Carvings |
supplies |
$ 120.00 |
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DYERSVILLE COMMERCIAL |
publication |
$ 538.00 |
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ED-CO YEARBOOK |
yearbook |
$ 25.00 |
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EDGEWOOD FARM & HOME SUPPLY |
supplies |
$ 541.39 |
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EDGEWOOD REMINDER |
publication |
$ 150.66 |
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ELAN |
supplies, gasohol, books, & postage |
$ 2,895.43 |
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GALLAGHER-BLUEDORN PERFORMING ARTS |
tickets |
$ 170.00 |
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GATEWAY APPLIANCE LLC |
service call |
$ 92.52 |
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GAUL, JASON & REBECCA |
Non-Public Transportation |
$ 1,365.19 |
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Goldline CDL |
fees |
$ 800.00 |
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Happy Numbers, Inc. |
subscription |
$ 2,175.00 |
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Heer, Matt |
computer deposit |
$ 75.00 |
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IA H.S. MUSIC ASSOCIATION |
dues |
$ 101.00 |
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ICDA (Iowa Choral Directors Association) |
fees |
$ 35.00 |
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Innovative Office Solutions |
supplies |
$ 2,603.55 |
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IOWA COMMUNICATIONS NETWORK |
network services |
$ 565.07 |
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J.W. PEPPER AND SON, INC. |
music |
$ 172.99 |
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KARL'S GROCERY |
supplies |
$ 53.49 |
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KEYSTONE AREA EDUCATION AGENCY |
services |
$ 690.00 |
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KLAREN, MATTHEW & RACHEL |
Non-Public Transportation |
$ 464.86 |
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MEDICAL ENTERPRISES |
kits |
$ 32.00 |
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Meyer True Value |
supplies |
$ 9.49 |
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Napa Auto Parts |
parts |
$ 97.96 |
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NOLTE, CORNMAN & JOHNSON P.C. |
audit |
$ 6,600.00 |
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NORTHEAST IOWA COMM. COLLEGE |
in-services |
$ 60.00 |
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OETC |
software |
$ 2,425.00 |
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OSTWINKLE, Pamela |
supplies |
$ 96.95 |
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PAPER CORPORATION, The |
paper |
$ 3,581.01 |
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Plank Road Publishing, Inc. |
supplies |
$ 122.45 |
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Priem, Chezney |
softball book |
$ 40.00 |
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QUILL CORPORATION |
supplies |
$ 299.62 |
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REGIONAL FAMILY HEALTH |
physical |
$ 124.80 |
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Remind101, Inc. |
subscription |
$ 2,500.00 |
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SADLER POWER TRAIN |
parts |
$ 997.91 |
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SAI/ SCHOOL ADMINISTRATORS OF IOWA |
membership |
$ 591.00 |
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SCHILLING, SCOTT |
Non-Public Transportation |
$ 929.07 |
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Schmitz Janitorial Supply |
supplies |
$ 2,637.60 |
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SCHOOL SPECIALTY, LLC. |
supplies |
$ 354.86 |
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SHIMLEE |
supplies |
$ 84.39 |
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SILVEREDGE COOPERATIVE |
gasohol |
$ 874.80 |
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SPERFSLAGE, CHRIS AND KARA |
Non-Public Transportation |
$ 929.07 |
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STELKEN, NIC |
supplies |
$ 29.99 |
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TELEGRAPH HERALD |
subscription |
$ 192.50 |
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THREE RIVERS FS CO. |
LP & rental |
$ 14,010.96 |
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Time Management Systems |
fees |
$ 353.00 |
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U.S. CELLULAR |
hot spots |
$ 217.45 |
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WINDSTREAM |
services |
$ 1,318.32 |
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Fund Total: |
$ 74,086.15 |
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MANAGEMENT FUND: |
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COMMUNITY INSURANCE OF IOWA |
Insurance |
$ 12,284.00 |
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CAPITAL PROJECT BOND: |
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Bowker Mechanical Contractors LLC |
HVAC Phase 2 |
$ 253,935.00 |
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Cardinal Construction, Inc. |
Jr./Sr. HS Addition & Renovation |
$ 86,110.51 |
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Fund Total: |
$ 340,045.51 |
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STUDENT ACTIVITY FUND: |
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Atlantic Coca-Cola |
fundraiser & vending machine |
$ 8,201.78 |
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BERNING, DUSTY |
official |
$ 125.00 |
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Bob's Custom Trophies |
supplies |
$ 100.45 |
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Derlein Scale, Inc. |
repairs |
$ 250.00 |
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DRAMATIC PUBLISHING COMPANY, The |
supplies |
$ 1,118.43 |
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DVORAK, ED |
official |
$ 105.00 |
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ED-CO H.S. ACTIVITY FUND |
cash bag |
$ 600.00 |
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ELAN |
supplies |
$ 353.21 |
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ELSINGER, MICHAEL |
official |
$ 125.00 |
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FEATHERSTON, BRETT |
official |
$ 125.00 |
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Gansen, Kyle |
official |
$ 125.00 |
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Halverson, Jason |
official |
$ 125.00 |
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HERITAGE PRINTING COMPANY |
posters |
$ 131.25 |
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HOEFER, ANDY |
official |
$ 125.00 |
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HOFFERT, STEVE |
official |
$ 125.00 |
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HUDL |
subscription |
$ 5,346.00 |
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IA H.S. SPEECH ASSOCIATION |
membership |
$ 50.00 |
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Iowa H.S. Athletic Director As |
membership |
$ 305.00 |
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JOHNSON, MIKE |
official |
$ 125.00 |
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KARL'S GROCERY |
supplies |
$ 90.00 |
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LINCOLN, Pat |
official |
$ 125.00 |
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MISSOURI TURF & PAINT |
paint |
$ 470.54 |
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MONTICELLO SPORTS |
supplies |
$ 50.00 |
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PROUTY, JIM |
official |
$ 125.00 |
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rSchoolToday (DWC) |
subscription |
$ 300.00 |
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SHANNON EVENT TIMINGS |
services |
$ 150.00 |
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Fund Total: |
$ 18,871.66 |
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NUTRITION FUND: |
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Atlantic Coca-Cola |
ala carte |
$ 423.67 |
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Beeh, Matthew |
lunch refund |
$ 22.90 |
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BERGER, Sherry |
hot lunch |
$ 42.04 |
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Carter, Jessie or Holly |
lunch refund |
$ 44.00 |
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ELAN |
hot lunch |
$ 187.08 |
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Glew, Sarah or Dustin |
lunch refund |
$ 41.30 |
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Hartson, Elizabeth |
lunch refund |
$ 13.70 |
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MARTIN BROS. DISTRIB. CO., INC |
hot lunch, ala carte, supplies, & fee |
$ 12,647.34 |
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Paul, Heather |
lunch refund |
$ 26.20 |
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Pedretti, Mandi |
membership & reimbursement |
$ 143.28 |
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PRAIRIE FARMS DAIRY |
milk |
$ 1,401.83 |
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Fund Total: |
$ 14,993.34 |
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PPEL FUND: |
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ACCESS SYSTEMS LEASING |
copier lease |
$ 1,292.99 |
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Bowker Mechanical Contractors LLC |
HVAC Phase 1 |
$ 23,370.00 |
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LARSON CONSTRUCTION CO. INC. |
Math/Business Swap/remodel |
$ 35,495.00 |
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Fund Total: |
$ 60,157.99 |
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Total of All Funds: |
$ 520,438.65 |
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_____________________________ ___________________________
Dan Venteicher, President Melissa Conner, Secretary