Children who are residents of the school district community will attend the school district without paying tuition.

The residence of a student means the place, abode, or dwelling of the student.  Generally, the legal dwelling of minors is the same as their parents.  However, a student may establish a dwelling with someone other than the parents and attend public school in the school district without paying tuition if the primary purpose for residing in the school district is not for the purpose of obtaining a free public education.  Further, students who have reached the age of majority and who are still eligible to attend an Iowa secondary school may declare their residence independent of the residence of the parents.

Each case involving the bona fide residence of a student will be decided upon its individual merits by the superintendent.

Legal Reference:           Lakota Cons. Ind. School v. Buffalo Center-Rake Comm. School, 334 N.W.2d 704 (Iowa 1983).

Mt. Hope School Dist. v. Hendrickson, 197 N.W. 47 (Iowa 1924).

Oshel v. Creston Comm. School Dist., DPI Admin. Doc. 570 (1981).

33 D.P.I. Dec. Rule 80 (1984).

Iowa Code §§ 257.6; 282.2, .6, .7; 285.4

Cross Reference:           100                                    Legal Status of the School District

Adopted:          07/21/2003

Reviewed:        03/11/2024

Revised:           03/11/2024

NONRESIDENT STUDENTS

Code No.  501.2

Students who are eligible to attend an Iowa public school but who are not legal residents of the school district may be admitted into the school district at the discretion of the superintendent upon application and payment of tuition.  The tuition rate is  the current per-pupil cost of the school district as computed by the board secretary and as authorized by the Iowa Department of Education.

Resident students whose families move from the school district after the start of a semester and who wish to complete the semester in their former resident school district will be permitted to attend.  Students who plan to open enroll to their former resident district for the next school year may do so without approval of the board. 

Students in grades eleven or twelve who are no longer residents of the school district, but were residents in the preceding school year, may continue to attend school until they graduate without the payment of tuition.  These students must have an adult, who resides in the school district, identified for purposes of administration.

Nonresident students who are eligible to attend an Iowa public school and who have evidence they will become legal residents of the school district prior to the third Friday in September may be allowed to attend without the payment of tuition.

Legal Reference:           Lakota Cons. Ind. School v. Buffalo Center-Rake Comm. School,

334 N.W.2d 704 (Iowa 1983).

Mt. Hope School Dist. v. Hendrickson, 197 N.W. 47 (Iowa 1924).

Oshel v. Creston Comm. School Dist., DPI Admin. Doc. 570 (1981).

Iowa Code §§ 257.6; 282.1, .2, .6, .7, .24.

Adopted:          07/21/2003

Reviewed:        03/11/2024

Revised:           03/11/2024

Parents within the school district who have children over age six and under age sixteen by September 15, in proper physical and mental condition to attend school, will have the children attend the school district at the attendance center designated by the board.  Students will attend school the number of days or hours school is in session in accordance with the school calendar.  Students of compulsory attendance age will attend school a minimum of 180 days or 1080 hours.  Students not attending the minimum days or hours must be exempted by this policy as listed below or, for students in grades 7-12, referred to the county attorney or, for students in grades K-6, referred to the Attendance Cooperation process.  Exceptions to this policy include children who:

·    have completed the requirements for graduation in an accredited school or have obtained a high school equivalency diploma;

·    are attending religious services or receiving religious instruction;

·     are attending an approved or probationally approved private college preparatory school;

·    are attending an accredited nonpublic school; or,

·    are receiving independent private instruction;or,

·    are receiving competent private instruction.

It is the responsibility of the parent of a child to provide evidence of the child's mental and physical inability to attend school or of the child's qualifications for one of the exceptions listed above.

The principal or other school official shall investigate the cause for a student's absence(s).  If the school official is unable to secure the student's appropriate attendance, the school official shall refer the matter over to the county attorney for students below the compulsory attendance age.

The school will participate in mediation if requested by the county attorney.  The superintendent, or designee, will represent the school district in mediation.  The school district will monitor the student's compliance with the mediation agreement and will report violations of the mediation agreement to the county attorney.

Legal Reference:           Iowa Code §§ 239.5B; 259A; 279.10-.11; ch. 299;

Cross Reference:           601.1    School Calendar

                                    604.1    Private Instruction

Adopted:           07/21/2003

Revised:           03/11/2024

Reviewed:        03/11/2024

 Children in the school district community will be allowed to enroll in the school district’s regular education program beginning at age four.  The child must be age four on or prior to September 15 to participate in the school district’s pre-school program. The child must be age five on or prior to September 15 to participate in the school district’s kindergarten program.  The child must be age six prior to September 15 to begin the first grade of the education program.

Before the student may enroll in the district’s education program, the board shall require evidence of age and residency in the form of a birth certificate or other evidence of age. It is within the discretion of the superintendent to determine what is satisfactory evidence for proof of age.

Prior to enrollment, the child must provide the administration with their health and immunization certificate.  Failure to provide this information within the time period set by the superintendent shall be reason for suspension, expulsion or denying admission to the student.

 Legal Reference:                       Iowa Code §§ 139A.8: 144.45(5); 282.1, .3, .6.9; 282.1, .3, .6

Cross Reference:                       501       Student Attendance

                                                  507.1    Student Health and Immunization Certificates

Adopted:                      04/20/1998

Reviewed:                    03/11/2024

Revised:                       03/11/2024

Students who transfer into the Edgewood-Colesburg Community School District must meet the immunization and age requirements for students who initially enroll in the school district.

The district retains the right to determine grade level placement and whether or not to accept credits towards graduation that the transfer student earned in a non-accredited setting.

The Superintendent or designee may require testing, a review of a student’s portfolio, or use of other reasonable means to make grade placement and credit decisions, including both subjective and objective academic evaluations.  In the event credit is awarded, neither numerical nor letter grades received in the non-accredited setting will be recorded on the student’s permanent record.

A student who transfers in from a non-accredited setting will only be eligible for honors and awards for the actual period of time he or she has been enrolled as a regular student in the Edgewood-Colesburg School District.

Students transferring into the high school from a non-accredited setting will not be eligible for class ranking until they have been fully enrolled for six (6) or more semesters.  Students must meet the graduation requirements of the school district in order to be eligible for a diploma.  All students must meet graduation requirements to participate in the graduation ceremony.

Credits and grades earned through dual enrollment or home school assistance program under Iowa Code 299A will be accepted towards graduation, class rank, honors and awards, provided all other criteria are met.

The superintendent or designee shall notify the parents or guardians of known district students who are being educated in a non-accredited setting of the existence and substance of this policy prior to what would typically be the students’ ninth grade year.

Adopted:          08/15/2005
Reviewed:        03/11/2024

Students who transfer into the school district must meet the immunization and age requirements set out for students who initially enroll in the school district.

The school district will request the student's cumulative records from the previous school district.  If the student cannot offer proof of grade level, the superintendent will make the grade level determination.  The superintendent may require testing or other information to determine the grade level.  Students expelled or suspended from their previous school district will only be enrolled after approval of the board.

The superintendent will determine the amount of credits to be transferred.  If the student has not previously attended an accredited school, it is within the superintendent's discretion to accept or reject credits or grades.

The board may deny admission if the student is not willing to provide the board with the necessary information.

Legal Reference:           20 U.S.C. § 1232g.

Iowa Code §§ 139A.8; 282.1, .3, .4; 299A.

Cross Reference:           501.15  Open Enrollment Transfers - Procedures as a Receiving District

505.03                          Student Honors and Awards

604.01                          Private Instruction

604.10                          Online Courses

604.11                          Appropriate Use of Online Learning Platforms

Adopted:          07/21/2003

Reviewed:        03/11/2024

Revised:           03/11/2024

If the student's parents wish to withdraw or transfer the student from school prior to completing and graduating from the education program, they will notify the superintendent/principal in writing as soon as possible of the decision to withdraw or transfer the student from the education program.  The student or parent should present this written notice at the office and receive instructions regarding the return of textbooks, library books, locker equipment, hot lunch tickets, etc. 

The notice will state the student's final day of attendance.  If the student is not enrolling in another school district, the school district will maintain the student's records in the same manner as the records of students who have graduated from the school district.

If the parents wish to have the student's cumulative record sent to the new school district, the parents will notify the superintendent/principal in writing.  This notice will include the name of the school district and the person at the new school district to whom the student's cumulative records should be sent.  If the new school district requests the student's cumulative records, the school district will forward the cumulative records and notify the parents the records have been sent.  The notice will inform the parents of their right to review the records sent.

If the student is of compulsory education age and not transferring to another public school district or an accredited nonpublic school, the parents will notify the superintendent that the student is receiving competent private instruction and file the necessary competent private instruction reports.

Legal Reference:           20 U.S.C. § 1232g.

Iowa Code §§ 274.1; 299.1-.1A; 299A.11.

Cross Reference:

501.15                          Open Enrollment Transfers - Procedures as a Receiving District

604.01                          Private Instruction

Adopted:          07/21/2003

Reviewed:        03/11/2024

Revised:           03/11/2024

As part of the school district's records, the daily attendance of each student is recorded and maintained on file with the permanent records of the board secretary.

It is the responsibility of the principals to ensure that such reports are filed with the board secretary, the custodian of school records.

Legal Reference:  Iowa Code §§ 294.4; 299.
                                      281 I.A.C. 12.3(4).

Adopted:          07/21/2003
Reviewed:        03/11/2024

Regular attendance by students is essential for students to obtain the maximum opportunities from the education program.  Parents and students alike are encouraged to ensure an absence from school is a necessary absence.  Students will attend school unless excused by the principal of their attendance center.

Student absences approved by the principal are excused absences.  Excused absences will count as days in attendance for purposes of the truancy law.  These absences include, but are not limited to, illness, family emergencies, recognized religious observances, appointments that cannot be scheduled outside the school day and school-sponsored or approved activities.

The district believes that traditional, in-person school attendance leads to the greatest learning opportunities for students.  However, there may be rare and unusual circumstances created by public emergencies declared by state or local officials which temporarily prevent students from attending traditional, in-person school.  In these circumstances, the superintendent will have discretion to make reasonable accommodations for students, on a case-by-case basis, to attend school through remote learning opportunities within the available resources of the district and as permitted by law.  During approved remote learning, attendance will be taken, assessments may be administered, and grades will count towards students’ cumulative grade point average as if they were attending in person.  The provision of special education and accommodations for students who have individualized education programs (IEPs) or Section 504 plans will be determined by each respective IEP or Section 504 team.     

Students whose absences are approved will make up the work missed and receive full credit for the missed school work.  It is the responsibility of the student to initiate a procedure with the student's teacher to complete the work missed.

Students who wish to participate in school-sponsored activities must attend school the full day the day of the activity unless permission has been given by the principal for the student to be absent.

It is the responsibility of the parent to notify the student's attendance center as soon as the parent knows the student will not be attending school on that day.  The principal may request evidence or written verification of the student's reason for absence.

It is the responsibility of the superintendent, in conjunction with the principal, to develop administrative regulations regarding this policy.

Legal Reference:           34 C.F.R. sec. 300

                                    28 C.F.R. Pt. 35

                                    Iowa Code §§ 294.4; 299.

Adopted:          07/21/2003

Reviewed:        03/11/2024

Revised:           03/11/2024

Truancy is the failure to attend school for the minimum number of days established by the School Board.  An Edgewood-Colesburg Student must be in attendance at least forty (40) days a quarter and one hundred-sixty (160) days a year.  Truancy is the act of being absent without an excuse as specified under Policy 501.10.  For the purposes of policies 501.1, 501.10 and 501.11 student absences will be of three types; excused unavoidable, excused avoidable and unexcused.  Excused unavoidable absences shall include:  illness, family emergencies, recognized religious observances, and school sponsored or approved activities.  Avoidable and unexcused absences will not count as days in attendance.  Avoidable absences shall include but not be limited to:  tardiness, shopping, hunting, concerts, preparation or participation in parties and other celebrations and employment or working at home.  Students shall also be considered truant who miss a class or leave the building without prior approval of the principal.  The student may also be considered truant for excessive absences due to illness if a doctor’s verification is not provided to the principal, or no attempt is made by parents to receive remedial or tutorial help.  Truancy will not be tolerated by the Board of Directors.

Students are subject to disciplinary action for truancy.  It shall be within the discretion of the principal to determine, in light of the circumstances, whether a student may make up work missed because of truancy.

The principal shall investigate the cause for a student’s truancy.  If the principal is unable to secure the truant student’s attendance, the student and parent(s) shall be required to come up with a plan to improve their attendance.  The principal will monitor the student’s compliance with the agreed upon plan.  If the student is still truant, the principal shall refer the matter over to the county attorney.

If a student accumulates more than 5 or more unexcused or avoidable absences in a class, he/she may lose credit for the class.  Prior to imposing the loss of credit in one or more classes, the principal will provide the student with an opportunity for an informal hearing. 

Students will remain in class until the principal or committee of the board makes a decision regarding loss or restoration of credit.

If a student loses credit, that fact is recorded in the student’s record as an “AW” (administrative withdrawal).

Legal Reference:           Iowa Code §§ 294.4; 299. 281 I.A.C. 12.3(4).

Cross References:  206.03  Secretary (I, II)

                           410.03  Truancy Officer

Adopted:          04/09/1985

Revised:           03/11/2024

Reviewed:        03/11/2024

Code No. 501.11

STUDENT RELEASE DURING SCHOOL HOURS

Students will be allowed to leave the school district facilities during school hours only with prior authorization to the school from their parents, unless the parent appears personally at the student's attendance center to arrange for the release of the student during school hours, or with the permission of the principal.

Approved reasons for release of a student during the school day will include, but not be limited to, illness, family emergencies, medical appointments, religious instruction, classes outside the student's attendance center, employment for which the student has been issued a work permit and other reasons determined appropriate by the principal.

It is the responsibility of the superintendent, in conjunction with the principal, to develop administrative regulations regarding this policy.

Legal Reference:           Iowa Code § 294.4 (2003).

                                    281 I.A.C. 12.3(4).

Adopted:            07/21/2003

Reviewed:       03/11/2024

The board encourages pregnant students to continue to attend the education program as long as they are physically able to do so.  The pregnant student should notify the principal or the guidance counselor as soon as she is aware of the pregnancy.  The school may require that a pregnant student provide the principal with a written note from her doctor relative to special conditions that might exist and specific suggestions as to how long the student may continue to attend classes.  If the student is unable to attend school because of her pregnancy, the student may be excused and arrangements made to continue her studies during her absence.  The student will resume classes upon the recommendation of her physician.

Legal Reference:  Iowa Code §§ 216; 279.8; 280.3.

Cross Reference: 604.2   Individualized Instruction

Adopted:          07/21/2003
Reviewed:        03/11/2024

Students who have attained legal age may continue the education program without payment of tuition as long as they are eligible to attend an Iowa public school and are residents of the school district.

Parents will be allowed to access and view the student's records without written permission from the student if the student is still a dependent for tax purposes.  In most cases, with the discretion of the principal or the superintendent, the student will be able to make decisions and sign documents rather than requiring parental permission or signature.

Legal Reference:  20 U.S.C. § 1232g (1994).
                                      Iowa Code §§ 22; 282.2, .6, .7; 285.4; 599.1; 622.10 (2013).
                                      281 I.A.C. 12.3(6).3.

Adopted:          07/21/2003
Reviewed:        03/11/2024

Code No.  501.14

OPEN ENROLLMENT TRANSFERS - PROCEDURES AS A SENDING DISTRICT

The school district will participate in open enrollment as a sending district.  As a sending district, the board will allow resident students who meet the requirements to open enroll to another public school district.

Parents requesting open enrollment out of the school district for their student will notify the sending and receiving school district in accordance with district policy.  The notice is made on forms provided by the Department of Education.  The forms are available at the central administration office.

Parents of children who will begin kindergarten & prekindergarten children enrolled in special education programs and included in the district’s basic enrollment will file in the same manner set forth above.

The receiving district will approve or deny open enrollment requests according to the timelines established by law.  The parents may withdraw the open enrollment request prior to the board’s approval of the application.  The receiving district’s superintendent will notify the parents and sending school district by mail within five days of the school district’s action to approve or deny the open enrollment request. 

The board may approve a student's request to allow the receiving district to enter the school district for the purposes of transportation.             

An open enrollment request out of the school district from parents of a special education student is reviewed on a case-by-case basis.  The determining factor for approval of such an open enrollment request will be whether the special education program available in the receiving school district is appropriate for the student's needs.  The area education agency director of special education serving the receiving district will determine whether the program is appropriate.  The special education student will remain in the school district until the final determination is made.

It is the responsibility of the superintendent to maintain open enrollment request applications and notice forms.  It will also be the responsibility of the superintendent to develop appropriate office procedures and administrative regulations necessary for open enrollment requests.

Legal Reference:          Iowa Code §§ 139.9; 274.1; 279.11; 282.1, .3, .8, .18; 299.1.

                        281 I.A.C. 17.

Cross Reference:         501.15 Open Enrollment Transfers-Procedures as a Receiving District

Adopted:         04/20/1998

Revised:          03/11/2024

Reviewed:       03/11/2024

OPEN ENROLLMENT TRANSFERS - PROCEDURES AS A RECEIVING DISTRICT

Code No.  501.15

The school district will participate in open enrollment as a receiving district.  As a receiving district, the board will allow nonresident students, who meet the legal requirements, to open enroll into the school district.  The board will have complete discretion to determine the attendance center of the students attending the school district under open enrollment.

The board will take action on the open enrollment request at the next regular school board meeting.

The superintendent will notify the sending school district and parents within five days of the school district’s action to approve the open enrollment request. 

Open enrollment requests into the school district will not be approved if insufficient classroom space exists.  Open enrollment requests into the school district will also not be approved for students who have been suspended or expelled by the administration or the board of the school district the student is or was attending until the student has been reinstated into the school district from which the student was suspended or expelled.  Once the student is reinstated, the student's open enrollment request will be considered in the same manner as other open enrollment requests provided the required timelines are met.

Open enrollment requests into the school district that, if denied, would result in students from the same nuclear family being enrolled in different school districts, will be given highest priority.  The board, in its discretion, may waive the insufficient classroom space reason for denial for students of the same nuclear family to prevent the division of a nuclear family between two school districts.  Other open enrollment requests into the school district are considered in the order received by the school district with the first open enrollment request given a higher priority than the second open enrollment request and so forth.

Generally, students in grades nine through twelve open enrolling into the school district will not be eligible for participation in interscholastic athletics, at the varsity level, during the first ninety days of open enrollment into the school district.

Parents are responsible for providing transportation to and from the receiving school district without reimbursement unless the parents qualify for transportation assistance.  Upon a parent's request, the board may approve transportation into the sending district.  (The transportation is limited to within two (2) miles of the district boundary/current bus route.)  The board's approval is subject to the sending district's approval.

An open enrollment request into the school district from parents of a special education student is reviewed on a case-by-case basis.  The determining factors for approval of such an open enrollment request will be whether the special education program available in the school district is appropriate for the student's needs and whether the enrollment of the special education student will cause the class size to exceed the maximum allowed.  The area education agency director of special education serving the school district will determine whether the program is appropriate.  The special education student will remain in the sending district until the final determination is made.

The policies of the school district will apply to students attending the school district under open enrollment.

It is the responsibility of the superintendent to develop appropriate office procedures and administrative regulations necessary for open enrollment requests.

Legal Reference:          Iowa Code §§ 139A8; 274.1; 279.11; 282.1, .3, .8, .18; 299.1.

                        281 I.A.C. 17.

Cross Reference:          501.6   Student Transfers In

                        501.7   Student Transfers Out or Withdrawals

                        501.14 Open Enrollment Transfers - Procedures as a Sending District

                     606.6 Insufficient Classroom Space

Adopted:               04/20/1998

Revised:                10/18/2022

Reviewed:           03/11/2024

Code No.  501.16

HOMELESS CHILDREN AND YOUTH

The Edgewood Colesburg Community School District believes all students should have access to a free, appropriate public education. The district will ensure that homeless children and youth have equal access to the same free, appropriate public education as other children and youth.

The term “homeless children and youth” means individuals who lack a fixed, regular, and adequate nighttime residence. The term includes:

• Children and youth who are:
  • Sharing the housing of other persons due to loss of housing, economic hardship, or a similar reason (sometimes referred to as “doubled up”);
  • Living in motels, hotels, trailer parks, or camping grounds due to lack of alternative adequate accommodations;
  • Living in emergency or transitional shelters; or
  • Abandoned in hospitals.
• Children and youth who have a primary nighttime residence that is a public or private place not designed for, or ordinarily used as, a regular sleeping accommodation for human beings;
• Children and youth who are living in cars, parks, public spaces, abandoned buildings, substandard housing, bus or train stations, or similar settings; and
• Migratory children who qualify as homeless because they are living in circumstances described above.

To help ensure that homeless children and youth have a full opportunity to enroll, attend, and succeed at school, the board shall:

• Designate the School Counselor as the local homeless children and youth liaison;
• Provide training opportunities for staff so staff may help identify and meet the needs of homeless children and youth;
• Remove barriers, including those associated with fees, fines, and absences, to the identification, enrollment, retention, attendance and/or success in school for homeless children and youth;
• Ensure collaboration and coordination with other service providers;
• Ensure transportation is provided in accordance with legal requirements;
• Provide school stability in school assignment according to the child’s best interests;
• Ensure the privacy of student records, as provided by applicable law, including information about a homeless child or youth’s living situation;
• Engage in the dispute resolution process for decisions relating to the educational placement of homeless children and youth as provided by applicable law; and
• Prohibit the segregation of a homeless child or youth from other students enrolled in the district.

The superintendent may develop an administrative process or procedures to implement this policy.

Legal Reference:        20 U.S.C. § 6301.

42 U.S.C. § 11302.

42 U.S.C. §§ 11431 et seq.    

281 I.A.C. 33.

Cross Reference:       

1. 3. Fines-Fees-Charges

507.1   Student Health and Immunization Certificates

503.03-R(1)    Fines - Fees - Charges - Student Fee Waiver and Reduction Procedures

503.03-E(1)     Fines - Fees - Charges - Standard Fee Waiver Application

603.3     Special Education

​​​​​​​711.1    Student School Transportation Eligibility​​​​​​​

Adopted:         04/20/1998

Reviewed        03/11/2024

Revised:           03/11/2024