Minutes-2024.03.11
Minutes-2024.03.11The Board of Directors of the Edgewood-Colesburg Community School District met for the regular meeting in the Elementary Music Room, on Monday, March 11, 2024. Board President Matt Elliot called the meeting to order at 6:00 p.m.
Directors Present: Matt Elliot, Tammy Kirby, Dan Venteicher, Jeff Hoeger, & Brad Bockenstedt
Directors absent: None
Also Present: Superintendent Dave Hoeger, Principal Patty Briggs, and Board Secretary Melissa Conner.
Director Venteicher moved to approve the agenda as presented. Director Hoeger seconded the movement. Motion carried 5-0.
Director Kirby moved to recognize the following commendations:
Reading Council Writing Contest
Poetry Winners: 1st Grade: Racy Amling-1st Place & Kian Wulfekuhle-2nd Place
2nd Grade: Sylvia West-2nd Place & Claire Hanna-3rd Place
6th Grade: Jenna Yest-3rd place
Short Story Winners: 1st Grade: Declan Berry-1st Place & Emerson Kiaser-3rd Place
2nd Grade: Grace Cornwell-1st Place & Claire Hanna-3rd Place
6th Grade: Clayton Funk-ties for 2nd Place
Director Venteicher seconded the movement. Motion carried 5-0.
Director Venteicher moved to approve the Consent Agenda.
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- Minutes of February 13, 2024 Meeting
- Bills
- Financial Reports
- Open Enrollments
- IN:
- Oelwein:Pre-K
- IN:
- Special Education Contracts
- Fundraisers
- Personnel Recommendations
- New Hires:
- Deron Hakert-JH Boys Track
- Spencer Staner: JH Baseball
- Volunteer:
- Tom King-Track
- Rob Anderson-Track
- Spencer Staner-Golf
- Alex Hanna-Baseball
- Rob Fankhauser-Baseball
- Deron Hakert-Baseball
- New Hires:
- Annual Agreements
- Morningside University-Student Teacher Agreement
- University of Northern Iowa-Student Teacher Agreement
- NICC-Alternative High School Agreement
- AEA Purchasing Agreement
- Prom DJ Agreement
Director Hoeger seconded the movement. Motion carried 5-0.
Visitors: Bella Perrinjaquet, Maci Bailey, Meagan Bailey, Elise Kaiser, Alex Hanna, & Nic Stelken.
President Elliot welcomed our visitors.
The Elementary Student Council provided an update.
Principal Briggs: During Professional Development we spent time reviewing and discussing depth of knowledge. Learning labs were held and time was provided for teachers to complete end of the quarter work and prepare for conferences. Our Leader in Me Coach, Tom Muhlenbrock will be in our building on March 21st to meet with teachers and discuss our goals. Teachers are working hard to prepare for conferences and completing training for the ISASP in April.
Superintendent Hoeger: Roger Wright has been working on getting the new computers out to students and staff members.
Director Bockenstedt: Shout out to the Drama Department and Carston Calderwood on a great play.
Director Venteicher moved to approve the second reading of board policies: 102.R1, 106, 201, 202.3, 209.3, 703.3, 704.8, 704.9, 704.10, 705.4, 705.4R1, 705.5, 705.6, 705.7, 705.8, 706.3R1, 707.6, 708.2, 708.3, 708.5, 709.2, 710.3, 711.11, & 500 Series. Director Bockenstedt seconded the movement. Motion carried 5-0.
Director Hoeger moved to approve the first reading of board policies: 401.13, 401.13R1, 502.07, 605.06, 605.06R1, 701.01, 701.02, 701.03, 701.04, 703.1, Rescinded 703.2, 504.4-505.7, and 505.8R1-508.5. Director Kirby seconded the movement. Motion carried 5-0.
Director Venteicher moved to approve Jake Lahr’s Mowing bid for Section 3(Complex excluding baseball & football fields): $165.00 per time, Section 4(Large open area/practice field): $82.50 per time, Section 5(High School): $60.00 per time, & Section 6(Colesburg Elementary): $180.00 per time. Director Hoeger seconded the movement. Motion carried 5-0.
Director Hoeger introduced the following Resolution and moved its adoption. Director Bockenstedt seconded the motion to adopt. The roll was called, and the vote was:
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AYES: |
AYES: Elliot, Kirby, Venteicher, Hoeger, & Bockenstedt. NAYS: None. |
The President declared the Resolution adopted as follows:
RESOLUTION AUTHORIZING THE ISSUANCE OF NOT TO EXCEED $2,555,000 general obligation school bonds, SERIES 2024, AND LEVYING A TAX FOR THE PAYMENT THEREOF
WHEREAS, the Edgewood-Colesburg Community School District in the Counties of Clayton and Delaware, State of Iowa, is a public school corporation, organized and existing under the Constitution and laws of the State of Iowa, and is not affected by any special legislation; and
WHEREAS, the Board of Directors of the School District in accordance with Iowa Code chapter 296 received a petition, which was signed by qualified electors numbering at least 25% the voters voting at the last regular school election, asking that an election be called, and at a meeting called by the President of the Board of Directors, within ten days after receipt of the petition, called an election and submitted on September 13, 2022, the following proposition:
Shall the Board of Directors of the Edgewood-Colesburg Community School District in the Counties of Clayton and Delaware, State of Iowa, be authorized to contract indebtedness and issue General Obligation Bonds in an amount not to exceed $12,555,000 to provide funds to remodel, repair, improve, and equip the Elementary School facility, including HVAC improvements; to build, furnish, and equip additions to the Junior/Senior High School facility, including a new gym and new space for career and technical education, with related remodeling and improvements, safety and security upgrades, and site improvements, including relocation of the main entrance and drop-off and pick-up areas?
and gave notice of the election and of the proposition; and
WHEREAS, the election was conducted on the date and the proposition was legally submitted, approved, and no contest was made; and
WHEREAS, the Board of Directors of the School District issued $10,000,000 General Obligation School Bonds, Series 2023, dated June 1, 2023, and levied a tax for the payment thereof, for the purposes approved at the election of September 13, 2022; and
WHEREAS, it is now necessary to issue not to exceed $2,555,000 General Obligation School Bonds, Series 2024 and to levy a tax for the payment:
NOW, THEREFORE, IT IS RESOLVED BY THE BOARD OF DIRECTORS OF THE Edgewood-Colesburg Community School District, IN THE COUNTIES OF Clayton and Delaware, STATE OF IOWA:
Section 1. Authorization of the Issuance of General Obligation School Bonds. General Obligation School Bonds in the amount of not to exceed $2,555,000 (the "Bonds") shall be issued pursuant to the provisions of Iowa Code chapter 296 for the purposes approved at the election of September 13, 2022. Additional action shall be taken by the Board of Directors to provide for the issuance of the Bonds upon the sale of the Bonds.
Section 2. Levy of Annual. For the purpose of providing funds to pay the principal and interest of the Bonds authorized to be issued, there is levied for each fiscal year the following direct annual tax on all the taxable property in the Edgewood-Colesburg Community School District in the Counties of Clayton and Delaware, State of Iowa:
|
Amount |
Fiscal Year Ending June 30 |
|
$124,276 |
2025 |
|
$120,930* |
2026 |
|
$118,930* |
2027 |
|
$121,930* |
2028 |
|
$119,680* |
2029 |
|
$117,430* |
2030 |
|
$120,180* |
2031 |
|
$118,430* |
2032 |
|
$121,680* |
2033 |
|
$124,728* |
2034 |
|
$117,568* |
2035 |
|
$120,560* |
2036 |
|
$123,160* |
2037 |
|
$120,463* |
2038 |
|
$122,700* |
2039 |
|
$119,690* |
2040 |
|
$116,645* |
2041 |
|
$118,565* |
2042 |
|
$120,228* |
2043 |
|
$841,628* |
2044 |
*Based upon the terms of sale of the Bonds to be issued, this Board will take final action upon the sale of the Bonds to issue the Bonds by amendment to this Resolution ("Amended Resolution"). The Amended Resolution will provide for the assessment of an annual levy upon all the taxable property in the School District sufficient to pay the interest and principal of the Bonds within a period not exceeding twenty (20) years and will be filed with the County Auditor of each County in which the School District is located. The filing provides that the Auditor annually levy for collection from the taxable property of the School District until funds are realized to pay the bonds in full.
A certified copy of this Resolution shall be filed with the County Auditors of the Counties of Clayton and Delaware, State of Iowa, who are instructed in and for each of the years, to levy, assess, and collect the tax in the same manner as other taxes of the School District and, when collected, these taxes shall be used only for the purpose of paying principal and interest on the Bonds.
Principal and interest coming due at any time when the proceeds of the tax on hand are insufficient to pay the amount due shall be promptly paid when due from current funds of the District available for that purpose and reimbursement must be made.
PASSED AND APPROVED this 11th day of March 2024.
Director Kirby introduced the following Resolution and moved its adoption. Director Venteicher seconded the motion to adopt. The roll was called and the vote was:
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AYES: |
AYES: Elliot, Kirby, Venteicher, Hoeger, & Bockenstedt. NAYS: None. |
The President declared the Resolution adopted as follows:
RESOLUTION DIRECTING THE ADVERTISEMENT FOR SALE OF NOT TO EXCEED $2,555,000 general obligation school bonds, SERIES 2024, APPROVING ELECTRONIC BIDDING PROCEDURES AND APPROVING OFFICIAL STATEMENT
WHEREAS, at a special election of the qualified electors of the Edgewood-Colesburg Community School District in the Counties of Clayton and Delaware, State of Iowa, held on September 13, 2022, the voters authorized the issuance of $12,555,000 of General Obligation School Bonds for the District for the purpose of providing funds to remodel, repair, improve, and equip the Elementary School facility, including HVAC improvements; to build, furnish, and equip additions to the Junior/Senior High School facility, including a new gym and new space for career and technical education, with related remodeling and improvements, safety and security upgrades, and site improvements, including relocation of the main entrance and drop-off and pick-up areas; and
WHEREAS, this Board finds it advisable and necessary that bonds authorized at the election be offered for sale for the purpose authorized at the election; and
WHEREAS, the Board deems it in the best interests of the School District and the residents thereof to receive bids to purchase such General Obligation School Bonds by means of both sealed and electronic internet communication; and
WHEREAS, the Board has received information from its Financial Advisor, recommending the procedure for electronic bidding so as to provide for the integrity of the competitive bidding process and to facilitate the delivery of bids by interested parties:
NOW, THEREFORE, IT IS RESOLVED BY THE Board of Directors OF THE Edgewood-Colesburg Community School District IN THE COUNTIES OF Clayton and Delaware, STATE OF IOWA:
Section 1. That the PARITY® Competitive Bidding System described in the Notice of Sale is found and determined to provide reasonable security and to maintain the integrity of the competitive bidding process, and to facilitate the delivery of bids by interested parties in connection with the offering at public sale of not to exceed $2,555,000 General Obligation School Bonds, Series 2024.
Section 2. That all electronic bidding shall be submitted in substantial conformity with Iowa Code Section 75.14 and Chapter 554D.
Section 3. That General Obligation School Bonds, Series 2024, in the aggregate amount of not to exceed $2,555,000, to be issued as referred to in the preamble of this Resolution, to be dated the date of delivery, will be offered for sale pursuant to published advertisement.
Section 4. That the Secretary of the Board of this School District publish notice of the sale of bonds at least once, the last one of which is not less than four days nor more than twenty days before the date of the sale. Publication will be in the Edgewood Reminder, a legal newspaper published wholly in the English language, published within the County in which the bonds are to be offered for sale or an adjacent County. Notice is given pursuant to Iowa Code chapter 75 that bids will be received and acted upon by this Board at a meeting to be held at 5:00 P.M. on April 23, 2024; the notice must be in substantially the following form:
NEWSPAPER COPY
TO BE PUBLISHED AFTER APRIL 3, 2024 AND BEFORE APRIL 19, 2024
(One publication required)
NOTICE OF BOND SALE
Time and Place of Sale: Sealed bids or electronic bids for the sale of General Obligation School Bonds, Series 2024, of the Edgewood-Colesburg Community School District, in the Counties of Clayton and Delaware, State of Iowa (the "Issuer"), will be received at the office of the Superintendent of the District until 12:30 P.M. on April 23, 2024. The bids will be publicly opened at that time and evaluated by the Superintendent, Board Secretary and Municipal Advisor and referred for action at the meeting of the Board of Directors.
Sale and Award: The sale and award of the bonds will be held at the Board meeting scheduled on the same date.
The Bonds. The bonds to be offered are the following:
general obligation school bonds, SERIES 2024, in the principal amount of not to exceed $2,555,000* to be dated the date of delivery (the "Bonds").
*Subject to principal adjustment per the Terms of Offering
Manner of Bidding: Open bids will not be received. No bid will be received after the time specified above for receiving bids. Bids will be received by any of the following methods:
• Sealed Bidding: Sealed bids or electronic proposals may be submitted and will be received at the office of the Superintendent, Edgewood-Colesburg Community School District, Edgewood, Iowa.
• Electronic Bidding: Electronic bids via PARITY® will be received at the office of the Superintendent, Edgewood-Colesburg Community School District, Edgewood, Iowa. The bids must be submitted through PARITY®.
Official Statement: The Issuer has issued an Official Statement of information pertaining to the Bonds to be offered, including a statement of the Terms of Offering and an Official Bid Form, which is incorporated by reference as a part of this notice. The Official Statement may be obtained by request addressed to the Secretary of the Board of Directors, Edgewood-Colesburg Community School District, 403 W. Union Street, Edgewood, IA 52042, Telephone: (563) 928-6411; or Matt Gillaspie, Piper Sandler & Co., 3900 Ingersoll, Suite 110, Des Moines, IA 50312, Telephone: (515) 247-2353.
Terms of Offering: All bids must be in conformity with and the sale must be in accordance with the Terms of Offering as set forth in the Official Statement.
Legal Opinion: Bonds will be sold subject to the opinion of Ahlers & Cooney, P.C., Attorneys of Des Moines, Iowa, as to the legality and their opinion will be furnished together with the printed bonds without cost to the purchaser and all bids will be so conditioned. Except to the extent necessary to issue their opinion as to the legality of the Bonds, the attorneys will not examine or review or express any opinion with respect to the accuracy or completeness of documents, materials or statements made or furnished in connection with the sale, issuance or marketing of the Bonds.
Rights Reserved: The right is reserved to reject any or all bids, and to waive any irregularities as deemed to be in the best interests of the public.
By order of the Board of Directors of the Edgewood-Colesburg Community School District in the Counties of Clayton and Delaware, State of Iowa.
(End of Notice)
Section 5. That the preliminary Official Statement in the form presented to this meeting be and the same hereby is approved as to form and deemed final for purposes of Rule 15c2-12 of the Securities and Exchange Commission, subject to such revisions, corrections or modifications as the Superintendent and Board Secretary, upon the advice of the District's Municipal Advisor, shall determine to be appropriate, and is authorized to be distributed in connection with the offering of the Bonds for sale.
PASSED AND APPROVED this 11th day of March, 2024.
Director Kirby moved to approve the Summer Custodial Help to be paid at $15.71 for 20-30 hours a week. Director Venteicher seconded the movement. Motion carried 5-0.
Director Venteicher moved to set the 2024-2025 Calendar Public Hearing for April 22nd, 2024 at 6:00 p.m. Director Bockenstedt seconded the movement. Motion carried 5-0.
Director Hoeger moved to set the first Public Hearing for the FY2025 Budget on April 1st, 2024 at 6:00 p.m. and the second Public Hearing for the FY2025 Budget on April 22nd, 2024 at 6:00 p.m. Director Kirby seconded the movement. Motion carried 5-0.
Director Bockenstedt moved to approve moving the April 2024 regular meeting to April 22nd, 2024 at 6:00 p.m. Director Kirby seconded the movement. Motion carried 5-0.
The Board discussed the following items:
Organization of Gym Practices and summer shuttles
Construction/Building Project Updates
With no further business to come before the board for consideration at this time, Director Venteicher moved to adjourn the meeting at 6:27 p.m. Director Kirby seconded the movement. Motion Carried 5-0.
Exempt Session for preparation for collective bargaining per Iowa Code 20.17(3) was held.
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Edgewood-Colesburg CSD |
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March 11, 2024 Listing of Expenditures |
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|
GENERAL FUND: |
Amount |
|
|
|
A-1 Mobile Storage Service, LLC |
rental |
$ 120.00 |
|
|
ACCESS SYSTEMS |
supplies |
$ 65.89 |
|
|
ACE HOMEWORKS, |
supplies |
$ 60.53 |
|
|
Affordable Floor Covers |
floor covers |
$ 3,600.00 |
|
|
AHLERS AND COONEY, P.C. |
legal services |
$ 2,417.00 |
|
|
ALLIANT ENERGY |
electricity |
$ 9,374.92 |
|
|
BI-COUNTY DISPOSAL, INC. |
garbage collection |
$ 591.00 |
|
|
BRADY, CAIN |
services |
$ 55.00 |
|
|
CAPITAL SANITARY SUPPLY CO., INC-CSS |
supplies |
$ 1,909.00 |
|
|
CITY OF COLESBURG |
water/sewer |
$ 618.14 |
|
|
CITY OF EDGEWOOD |
water/sewer |
$ 649.23 |
|
|
Com-Tec Land Mobile Radio |
equipment |
$ 250.00 |
|
|
COMELEC INTERNET SERVICES |
services |
$ 143.00 |
|
|
DELAWARE COUNTY AUDITOR |
school election |
$ 1,597.86 |
|
|
EDGEWOOD FARM & HOME SUPPLY |
supplies |
$ 124.64 |
|
|
EDGEWOOD REMINDER |
publication |
$ 177.79 |
|
|
ELAN |
supplies, postage, travel, textbooks, & gasohol |
$ 2,252.58 |
|
|
FM CONTROLS, INC. |
repairs |
$ 1,250.50 |
|
|
FOLLETT SCHOOL SOLUTIONS INC. |
books |
$ 922.72 |
|
|
GRAINGER |
supplies |
$ 234.26 |
|
|
GRANT WOOD AEA |
services |
$ 80.00 |
|
|
Hawkeye Electrical Contractors Dubuque |
repairs |
$ 816.75 |
|
|
Hill Country C.S. LLC |
gasohol |
$ 28.79 |
|
|
HOLTHAUS, JOE |
physical |
$ 156.00 |
|
|
IASBO/ IA ASSOC SCHOOL BUSINESS OFFIC |
conference |
$ 245.00 |
|
|
IOWA COMMUNICATIONS NETWORK |
services |
$ 563.98 |
|
|
ITAG- Iowa Talented and Gifted Association |
conference |
$ 150.00 |
|
|
J.W. PEPPER AND SON, INC. |
music |
$ 260.53 |
|
|
JACKSON, MIKE |
services |
$ 430.00 |
|
|
Jones, Aspen |
services |
$ 210.00 |
|
|
KARL'S GROCERY |
supplies |
$ 318.97 |
|
|
Kerns, Ava |
services |
$ 210.00 |
|
|
KEYSTONE AREA EDUCATION AGENCY |
services |
$ 887.76 |
|
|
Kirby, Addison |
services |
$ 30.00 |
|
|
MEDICAL ENTERPRISES |
kits |
$ 32.00 |
|
|
Meyer, Avery |
services |
$ 450.00 |
|
|
Napa Auto Parts |
parts |
$ 339.03 |
|
|
NORTHEAST IOWA COMM. COLLEGE |
college classes |
$ 11,253.00 |
|
|
Pierschbacher, Megan |
services |
$ 30.00 |
|
|
QUILL CORPORATION |
supplies |
$ 185.24 |
|
|
RANDY'S REPAIR & BODY |
repairs |
$ 296.99 |
|
|
RAY'S EXCAVATING LLC |
snow removal |
$ 340.00 |
|
|
Salow, Andy |
services |
$ 55.00 |
|
|
Schilling, Abigail |
services |
$ 470.00 |
|
|
Schmitz Janitorial Supply |
supplies |
$ 590.00 |
|
|
SILVEREDGE COOPERATIVE |
diesel & gasohol |
$ 1,991.49 |
|
|
THREE RIVERS FS CO. |
gasohol |
$ 1,587.17 |
|
|
Time Management Systems |
fee |
$ 353.00 |
|
|
U.S. CELLULAR |
hot spots |
$ 217.45 |
|
|
UPS |
postage |
$ 29.93 |
|
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WEST DELAWARE CO. COMM. SCHOOL |
open enrollment |
$ 67,952.60 |
|
|
WINDSTREAM |
telephone services |
$ 974.60 |
|
|
Wulfekuhle, Annabelle |
services |
$ 90.00 |
|
|
Fund Total |
$ 118,039.34 |
|
|
|
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CAPITAL PROJECT BOND 2023: |
|
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Bowker Mechanical Contractors LLC |
HVAC Phase 2 |
$ 39,920.10 |
|
|
Metrics Architecture |
Jr./Sr. High Addition & Renovation Design |
$ 33,147.35 |
|
|
Fund Total: |
$ 73,067.45 |
|
|
|
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STUDENT ACTIVITY FUND: |
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AUNT NECEE'S PIZZA |
meal |
$ 119.50 |
|
|
Capital One(Walmart) |
supplies |
$ 17.82 |
|
|
EDGEWOOD FARM & HOME SUPPLY |
supplies |
$ 35.98 |
|
|
ELAN |
supplies, travel, & membership |
$ 1,323.47 |
|
|
IA H.S. SPEECH ASSOCIATION |
fee |
$ 182.00 |
|
|
IOWA FBLA |
fee |
$ 720.00 |
|
|
Iowa High School Golf Coaches Association |
membership |
$ 45.00 |
|
|
MIDLAND HIGH SCHOOL |
supplies |
$ 29.12 |
|
|
MONTICELLO SPORTS |
supplies |
$ 305.00 |
|
|
QUILL CORPORATION |
supplies |
$ 61.17 |
|
|
Riddell All American Sports Corp |
equipment |
$ 1,703.95 |
|
|
THROWS PRO LLC |
equipment |
$ 471.00 |
|
|
WINDMILL HILL |
supplies & fee |
$ 300.00 |
|
|
Fund Total: |
$ 5,314.01 |
|
|
|
|
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SCHOOL NUTRITION FUND: |
|
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|
Atlantic Coca-Cola |
ala carte |
$ 438.99 |
|
|
ELAN |
hot lunch |
$ 21.99 |
|
|
EMS DETERGENT SERVICES |
supplies |
$ 123.14 |
|
|
GOODWIN TUCKER |
repairs |
$ 451.95 |
|
|
Hill Country C.S. LLC |
hot lunch |
$ 39.39 |
|
|
KARL'S GROCERY |
hot lunch |
$ 19.13 |
|
|
MARTIN BROS. DISTRIB. CO., INC |
hot lunch, ala carte, supplies, & fee |
$ 13,198.32 |
|
|
PRAIRIE FARMS DAIRY |
milk |
$ 3,372.09 |
|
|
RAPIDS |
supplies & fee |
$ 104.82 |
|
|
Fund Total: |
$ 17,769.82 |
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|
|
|
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|
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PPEL FUND: |
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|
ACCESS SYSTEMS LEASING |
copier lease |
$ 1,292.99 |
|
|
Bowker Mechanical Contractors LLC |
HVAC Phase 1 |
$ 9,900.90 |
|
|
Tri-City Electrict Company of Iowa |
repairs |
$ 1,145.00 |
|
|
Fund Total: |
$ 12,338.89 |
|
|
|
|
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|
Total of All Funds: |
$ 226,529.51 |
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_____________________________ ___________________________
Matt Elliot, President Melissa Conner, Secretary