506.2 - Student Directory Information

506.2 - Student Directory Information

Code No. 506.2

STUDENT DIRECTORY INFORMATION

Directory information is information contained in the education records of a student that would not  generally be considered harmful or an invasion of privacy if disclosed. The district may disclose  "directory information" to third parties without consent if it has given public notice of the types of  information which it has designated as "directory information," the parent's or eligible student's right to  restrict the disclosure of such information, and the period of time within which a parent or eligible  student has to notify the school in writing that he or she does not want any or all of those types of  information designated as "directory information." The district has designated the following as  “directory information”:

∙ Student’s name

∙ Address 

∙ Telephone listing 

∙ Electronic mail address

∙ Photograph

∙ Date and place of birth

∙ Major field of study

∙ Dates of attendance 

∙ Grade level 

∙ Participation in officially recognized activities and sports

∙ Weight and height of members of athletic teams

∙ Degrees, honors, and awards received

∙ The most recent educational agency or institution attended

∙ Student ID number, user ID, or other unique personal identifier used to communicate in electronic  systems that cannot be used to access education records without a PIN, password, etc. (A  student’s SSN, in whole or in part, cannot be used for this purpose.) 

Student is defined as an enrolled individual, PK-12 including children in school district sponsored child care programs.  

Prior to developing a student directory or to giving general information to the public, parents (including  parents of students open enrolled out of the school district and parents of children homeschooled in the  school district) will be given notice annually of the intent to develop a directory or to give out general  information and have the opportunity to deny the inclusion of their child's information in the directory  or in the general information about the students.

It is the responsibility of the superintendent to provide notice and to determine the method of notice that  will inform parent

Legal Reference:         20 U.S.C. § 1232g.

34 C.F.R. § 99.

Iowa Code § 22; 622.10.

281 I.A.C. 12.3(4); 41.

Cross Reference:        901 Public Examination of School District Records

902.4 Live Broadcast or videotaping

Approved: 08/10/2020

Reviewed: 04/22/2024

Revised: 04/22/2024

 

dawn.gibson.cm… Wed, 07/14/2021 - 14:57
File Attachments
506.2-Student Directory Information.pdf

506.2E1 - Authorization for Releasing Student Directory Information

506.2E1 - Authorization for Releasing Student Directory Information

The Edgewood-Colesburg Community School District has adopted a policy designed to assure parents and students the full implementation, protection and enjoyment of their rights under the Family Educational Rights and Privacy Act of 1974 (FERPA).  A copy of the school district's policy is available for review at 403 West Union St, Edgewood, IA 52042

This law requires the school district to designate as "directory information" any personally identifiable information taken from a student's educational records prior to making such information available to the public.

The school district has designated the following information as directory information:

  • Student’s name
  • Address
  • Telephone listing
  • Electronic mail address
  • Photograph
  • Date and place of birth
  • Major field of study
  • Dates of attendance
  • Grade level
  • Participation in officially recognized activities and sports
  • Weight and height of members of athletic teams
  • Degrees, honors, and awards received
  • The most recent educational agency or institution attended
  • Student ID number, user ID, or other unique personal identifier used to communicate in electronic systems that cannot be used to access education records without a PIN, password, etc.  (A student’s SSN, in whole or in part, cannot be used for this purpose.)  

You have the right to refuse the designation of any or all of the categories of personally identifiable information as directory information with respect to your student provided that you notify the school district in writing not later than                , 20     of this school year.  If you desire to make such a refusal, please complete and return the slip attached to this notice.

If you have no objection to the use of student information, you do not need to take any action.

 

 

Approved: 08/10/2020
Reviewed: 04/22/2024
Revised: 08/10/2020

 

 

AUTHORIZATION FOR RELEASING STUDENT DIRECTORY INFORMATION

 

 

 

 

 

 

RETURN THIS FORM

 

 

 

 

 

Community School District Parental Directions to

Withhold Student/Directory Information for Education Purposes, for 20     - 20      school year.

 

 

 

 

Student Name:

 

 

Date of Birth

 

 

 

 

 

School:

 

 

Grade:

 

 

 

 

 

 

 

 

 

(Signature of Parent/Legal Guardian/Custodian of Child)

 

(Date)

 

 

 

 

 

 

 

 

This form must be returned to your child's school no later than                             , 20        .

Additional forms are available at your child's school.
                 

 

dawn.gibson.cm… Wed, 07/14/2021 - 15:00
File Attachments
506.2E1-Authorization for Releasing Student Directory Information.pdf

506.2R1-Use of Directory Information

506.2R1-Use of Directory Information

Code No.  506.2R1

USE OF DIRECTORY INFORMATION

 

The Family Educational Rights and Privacy Act (FERPA), a Federal law, requires that Edgewood-Colesburg Community School District with certain exceptions, obtain your written consent prior to the disclosure of personally identifiable information from your child’s education records.  However, Edgewood Colesburg Community School District may disclose appropriately designated “directory information” without written consent, unless you have advised the District to the contrary in accordance with District procedures.  The primary purpose of directory information is to allow the Edgewood-Colesburg Community School District to include this type of information from your child’s education records in certain school publications.  Examples include:

 

  • A playbill, showing your student’s role in a drama production;
  • The annual yearbook;
  • Honor roll or other recognition lists;
  • Graduation programs; and,
  • Sports activity sheets, such as for wrestling, showing weight and height of team members.

 

Directory information, which is information that is generally not considered harmful or an invasion of privacy if released, can also be disclosed to outside organizations without a parent’s prior written consent.  Outside organizations include, but are not limited to, companies that manufacture class rings or publish yearbooks.  In addition, two federal laws require local educational agencies (LEAs) receiving assistance under the Elementary and Secondary Education Act of 1965 (ESEA) to provide military recruiters, upon request, with the following information – names, addresses and telephone listings – unless parents have advised the LEA that they do not want their student’s information disclosed without their prior written consent. [1] 

 

If you do not want the Edgewood-Colesburg Community School District to disclose directory information from your child’s education records without your prior written consent, you must notify the District in writing. Edgewood-Colesburg Community School District has designated the following information as directory information: 

  • Student’s name
  • Address
  • Telephone listing
  • Electronic mail address
  • Photograph
  • Date and place of birth
  • Major field of study
  • Dates of attendance
  • Grade level
  • Participation in officially recognized activities and sports
  • Weight and height of members of athletic teams
  • Degrees, honors, and awards received
  • The most recent educational agency or institution attended
  • Student ID number, user ID, or other unique personal identifier used to communicate in electronic systems that cannot be used to access education records without a PIN, password, etc.  (A student’s SSN, in whole or in part, cannot be used for this purpose.)  

 

Cross References:         901       Public Examination of School District Records

902.04  Live Broadcast or Recording

Approved: 08/10/2020

Reviewed: 04/22/2024

Revised: 04/22/2024

 

[1]  These laws are: Section 9528 of the Elementary and Secondary Education Act (20 U.S.C. § 7908) and 10 U.S.C. § 503(c)

bbolsinger@edg… Tue, 04/23/2024 - 12:53
File Attachments
506.2R1-Use of Directory Informaion.pdf